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Activities Administrative Assistant JobID: 389

• Position Type:

  Support Staff

• Date Posted:

  6/19/2024

• Location:

  ADM Middle School

    

Purpose:Assists in the administration of the district’s activities and athletic events.

Essential Functions:

• Responsible for managing finances of activity funds

• Responsible for managing purchasing for the activity funds

• Responsible for general office duties:

• Type and send all correspondence required by the Activities Director or their designee

• Order supplies for activities

• Manage all district facility use schedules

• Transporation schedule for monthly activities is prepared & filed with the Director of Transportation according to the established timeline

• Coordinating programs and rosters for home events

• Manage ticket takers and concession works for all events

• Manage, prepare, and print all certificates and awards for each season

• Manage the production, sale and distribution of activity tickets for the district

• Manage outdoor electronic sign

• Send out weekly reminders and activity calendars to staff

• Manage and monitor district volunteers and volunteer programs

• RSchool management

• Manage district social media for activities and events

• Manage the organization of physicals, concussion forms, and any other paperwork required to participate in activities

• Assists staff as deemed necessary

• Other duties as assigned

Qualifications:

• High school diploma

• Proficiency in using technology and social media

• Background knowledge in accounting

• Strong interpersonal communication skills

• Demonstrated critical thinking skills to help solve and address problems

• Ability to work independently and without instruction

• Possess positive telephone etiquette and public relations skills

• Interest and understanding of activities/athletics

Applications must be submitted no later than Tuesday, July 2, 2024.AA/EOE