Job Information
University at Albany Undergraduate Teacher Preparation Program Coordinator in Albany, New York
Location: Albany, NY Category: Promotional Posted On: Wed Jun 26 2024 Job Description:
The main objective for the program coordinator is to provide all necessary administrative support and services to assist in ensuring the greatest effectiveness of the Office of Teacher Preparation.
The program coordinator carries out administrative activities of the office in such a way as to facilitate relationships between the Director and the faculty, between staff and students, between the Office and University offices, and between the Office and agencies outside the University. The duties and responsibilities listed below are indicative of the routine, regular, and on-going objectives. Each year, the program coordinator establishes procedures which enable meeting these responsibilities efficiently and effectively.
The program coordinator is the Office's liaison with all the campus administrative offices including the following: Dean's Office, College of Arts and Sciences, Undergraduate Admissions, Registrar, Institutional Research, Purchasing, Accounting, Summer Sessions, Advisement Services Center/Undergraduate Studies. The program coordinator reports directly to the Director of Teacher Preparation. The coordinator will have a working knowledge of software packages used for word processing, spreadsheet development, database management and admissions. The program coordinator will also have administrative experience related to organizational procedures, be capable of daily multi-tasking, and be sensitive to meeting deadlines.
DUTIES AND RESPONSIBILITIES
Personnel Management
Monitor efficiency, fairness of workflow, and working environment of the Office, making necessary changes to promote productivity and employee/faculty satisfaction.
Provide support to the Director in staff recruitment, hiring, and record-keeping activities (e.g., supervisors, school-based educators, UAlbany staff).
Assist the Pathways Into Education (PIE) Center and Dean's Office in marketing efforts for program recruitment sessions
Oversee orientation of new undergraduate teacher education students.
Maintain smooth operation of the Office programs during the Director's absence.
Budget and Accounts Management
Oversee preparation and processing of all payments for mentor teacher stipends, travel expenses, and other program expenditures.
Oversee purchasing of equipment and supplies.
Academic Affairs
Provide leadership and coordination for preparing course schedule each semester. Oversee all schedule changes in coordination with the Director.
Coordinate with Human Development, CAS, and all SOE departments on course scheduling needs.
Provide leadership in the processing of applications for declaring major to undergraduate teacher preparation programs.
Maintain system to track admissions files, decisions, and enrollments. Monitor outgoing correspondence to applicants.
Facilitate communication with Undergraduate Education and Admissions. Provide information and assistance to all students regarding academic and departmental policies and procedures.
Assist departments and/or program committees in their responsibilities as requested by Director.
Accreditations
Maintain and update electronic files for all students in the three undergraduate teacher preparation programs.
Gather, organize, and maintain AAQEP accreditation records of student materials, course materials, and assessments. Assist with AAQEP annual report and seven-year review, including data analysis, tables, and report formatting.
Engage in enrollment management activities, to include monitoring of registration schedules, and adjusting sizes and numbers of classes offered as needed.
Run GPA query at the end of each semester to monitor student progress, assist Director with academic warning notification letters.
Develop Memoranda of Understanding and other agreements with school districts.
Communications
Work with the Director in preparing memoranda and reports to the College, University and larger community as needed.
Provide day-to-day interface with Dean's Office regarding budgeting, personnel, academic affairs, undergraduate admissions, etc.
Provide day-to-day interface with prospective and current students to share information, resolve problems, act as liaison between students and other university offices.
Attend program faculty/staff meetings, as appropriate, and prepare minutes.
Provide leadership for management of the program web page in collaboration with Director of Communications. Serve as program contact for newsletter, marketing, and other communications. In collaboration with Director of Communications, assists with development of the program marketing materials.
Facilities Management
Oversee maintenance of program files and records.
Develop digital procedures for securely archiving files, routinely update electronic files.
University Service
- Serve on university committee, as needed, in support of program efforts.
Supervisor Relationships: The program coordinator reports directly to the Director of Teacher Preparation.
Job Requirements:
Minimum Qualifications:
Bachelor's degree from an accredited College of University
Five or more years of administrative experience
Excellent written and oral communication skills (oral to be evaluated in interview)
Ability to multi-task across administrative, human resource, front facing interface, and prioritize workflow
Knowledge of Microsoft Office
Applicants must demonstrate an ability to develop inclusive and equitable relationships within our diverse campus community
Applicants must demonstrate an ability to support diversity, equity, access, inclusion, and belonging relative to their role
Preferred Qualifications:
Bachelor's degree in education or related areas
Master's degree in education, higher education, or related areas
Evidence of progressively increased responsibility in administrative work
Two or more years administrative experience in a higher education setting
Two years in a position with direct contact with students (e.g., PK-12, college, or adult)
Experience working with teachers, teacher candidates or k-12 school partners
Knowledge of PeopleSoft (or with other academic enterprise systems)
Additional Information:
This is a promotional opportunity for current UAlbany employees.
Eligibility for Consideration:
You must be employed at the University at Albany campus.
You must be in a State-funded UUP professional position (MC employees are not eligible).
You must have a permanent, term, or probationary appointment (temporary employees are not eligible).
For details concerning the University's Promotion Policy for Professional Employees, please see HR Memorandum 88-4 (https://www.albany.edu/hr/promotion.php) .
Professional Rank and Salary Grade: Senior Staff Assistant, SL-3, $56,000-$59,000
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the University's crime statistics for the past three years; and disclosures regarding the University's current campus security policies. The University at Albany's Annual Security Report is available in portable document format [PDF] by clicking this link http://police.albany.edu/ASR.shtml (https://www.albany.edu/police/statistics-and-records)
Pursuant to NYS Labor Law 194-A, no State entity, as defined by the Law, is permitted to rely on, orally or in writing seek, request, or require in any form, that an applicant for employment provide his or her current wage, or salary history as a condition to be interviewed, or as a condition of continuing to be considered for an offer of employment, until such time as the applicant is extended a conditional offer of employment with compensation, and for the purpose of verifying information, may such requests be made. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER
Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=178163