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Summary The incumbent serves as a Transportation Assistant (Fleet Manager) for the Facilities Management Services at the New Mexico VA Health Care System (NMVAHCS). Incumbent is responsible for the effective and efficient management operation, coordination, planning, and direction of the Fleet Management Program. Responsibilities Duties include but are not limited to the following: The incumbent duties are to administer and provide guidance within their purview, and perform work involving planning and directing motor vehicle transportation operations within the NMVAHCS Fleet Vehicle Program and its associated vehicle responsibilities. Primary responsibility is to monitor and manage the VA and GSA Fleet Vehicle Program at the New Mexico VA Health Care System (NMVAHCS). Incumbent is responsible for inspecting the care and compliant usage of all such vehicles by ensuring that proper procedures, safety rules, and regulations are being followed in the daily usage of the NMVAHCS' Fleet Vehicles. Provides support and guidance for accident investigations as it relates to transportation operations and management of the Fleet Vehicle program. Monitors, tracks, and processes accident reports and government vehicle repair actions. Coordinates with VA police to assist with accident follow-up. Applies knowledge of government fleet vehicle and government vehicle credit card regulations for NMVAHCS staff using government vehicles for work-related travel. Advises employees using a government vehicle on travel procedures, restrictions, and allowances, and frequently resolves conflicts or issues related to each employee's use of the government vehicle. Manages and operates a complex fleet of motor vehicles ranging from subcompact sedans and station wagons to heavy trucks, busses, and special purpose vehicles. Assists in the development of detailed programs for the service, storage and preventative maintenance of the vehicles, related vehicle equipment and their usage. Manages and coordinates preventive maintenance, recalls, GPS tracking, vehicle procurement and turn-in for all vehicles assigned to the NMVAHCS Fleet Vehicle Program. Determines when to dispose of used fleet vehicles and coordinates preparation of vehicles for turn-in. Coordinates with staff in other services that have been assigned vehicles to ensure vehicles are utilized, maintained, and meet the needs of the service. Serves as the technical advisor to the Chief of Facility Management in the modification of fleet systems to meet the needs of the NMVAHCS. Trains GOV drivers on the use of the fleet vehicle purchase card for fuel and maintenance expenses. Coordinates the Dual-Use Vehicles (DUVs), the procurement of license plates, and the issuance of government Fleet Vehicle Purchase cards. Orders new license plates and replacements for expiring plates. Coordinates and schedules use and maintenance of a small group of fleet vehicles which are reserved directly through the Transportation Assistant. Ensures vehicles are available to meet needs of staff throughout the facility. Prepares specifications and requirements for nonstandard vehicles and equipment or determines if requirement can be filled by modifications of existing vehicles. Procures accessory equipment locally. Is responsible for preparation of basic specifications for the equipment, for solicitation of competitive bids, award, and inspection and acceptance of equipment. Performs other related duties as assigned. Work Schedule: Monday thru Friday, 7:30 AM to 4:00 PM Compressed/Flexible: Not authorized. Telework: This position is not eligible for telework. Virtual: This is not a virtual position. Position Description/PD#: Transportation Assistant/PD13515O Relocation/Recruitment Incentives: Not authorized Critical Skills Incentive (CSI): Not approved. Permanent Change of Station (PCS): Not authorized. Financial Disclosure Report: Not required. Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/08/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-6 position you must have served 52 weeks at the GS-5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.You may qualify based on your experience. Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-5 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Performing a variety of duties in connection with day-to-day management of assigned vehicles; assigning vehicles to customers based on individual need; and ensuring information pertaining to vehicle identification tags, vehicle assignment or termination, and maintenance or repair records are accurate and current. You will be rated on the following Competencies for this position: Administration and Management Attention to Detail Customer Service Vehicle Maintenance Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary; however, may require some physical exertion, such as walking, standing, stooping and/or bending, carrying of items weighing up to twenty pounds from one area to another and driving motor vehicles in all types of weather conditions. Local travel for the purposes of retrieving government vehicles from repair facilities occurs frequently, with occasional travel required for inspection of vehicle maintenance and repair work and retrieving staff from vehicle breakdown areas, if necessary. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.