Job Information
Adams and Associates Administrative Assistant/Auditor in Anaconda, Montana
Administrative Assistant/Auditor
Job Details
Job Location
Anaconda Job Corps Center - Anaconda , MT
Remote Type
Fully Remote
Position Type
Full Time
Education Level
2 Year Degree
Job Shift
Day
Job Category
Admin - Clerical
Description
POSITION SUMMARY:
Responsible to ensure OA/CTS data and documentation is compliant with DOL/Company policy. Audits student records and reports integrity findings directly to the Center Director and Finance and Administration Director. Analyzes OA/CTS Department integrity processes and makes recommendations for improvement. Responsible to provide respective department with administrative and technical support. Assists and coordinates special projects and provides support to other departments as required.
RESPONSIBILITIES:
Follows all integrity guidelines and procedures and ensures no manipulation of student data.
Conducts weekly audits of OA/CTS data and systems to ensure compliance with DOL/Company policy.
Documents audit findings and prepares reports for submission per established timelines and requirements.
Provides data integrity training to staff to increase staff knowledge of DOL/Company policy.
Conducts research, prepares statistical reports, handles information requests, and performs clerical functions such as maintaining required documentation, sorting/distributing mail, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May make travel arrangements as necessary.
Ensures timely submission, logging and tracking of all OA/CTS contract deliverables, requests, reports and correspondence. Drafts, writes and proofs correspondence. Responsible for the quality of internal/external communications with the Corporate Office, Department of Labor and outside organizations.
Maintains Job Corps/Company systems and libraries which may include CIS, OA, CTS, eRequester, School Dude, PRH, JC Program Instructions, JC Information Notices, Regional directives and SOPs.
Ensures that area is organized, clean, safe and conducive to student/staff success
Monitors and follows up on the DIG Report section of the management module of CIS.
Produces quality work/assignments in a thorough, timely and accurate manner.
Maintains appropriate personal attendance, accountability and work productivity standards.
Plans, prioritizes and organizes assignments to meet established goals and deadlines.
Understands and applies job knowledge to effectively complete all required job responsibilities. Proactively maintains the skills required to perform job duties.
Mentors, monitors and models the Career Success Standards as required by the PRH.
Provides high-quality supervision and management for the student population. Takes swift and appropriate action and positively influences student behavior. Shows respect and courtesy to students and holds them accountable for their actions and behavior.
Provides quality programs and services for students and ensures that quality is maintained and student needs are met. Pursues improvement and enhancement of programs and services.
Exchanges ideas and information, both orally and in writing, in a clear and concise manner and contributes meaningfully to group efforts by offering relevant ideas and knowledge. Provides quality and timely information to DOL/Company when requested.
Effectively articulates thoughts and ideas. Identifies problems, analyzes causes and evaluates appropriate solutions prior to taking or recommending actions. Follows up to ensure prompt/appropriate action is taken and that problems are in fact corrected.
Works in partnership with staff from all Departments to ensure effective supervision and services are provided to students.
Accepts direction and supervision from the Center Director/Site Director to include assignments to temporarily perform job responsibilities of other departments and positions.
Other duties as assigned.
Qualifications
QUALIFICATIONS & EXPERIENCE
Associate of Arts Degree from an accredited school required. Bachelor’s Degree from an accredited school preferred. A minimum of three years auditing and/or administrative support experience required. Computer literacy and proficiency in Microsoft Office Suite of applications is required.
MANAGEMENT AND SUPERVISION:
N/A
Support and services are available upon request to individuals with disabilities
Adams and Associates, Inc. abides by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.