Job Information
University of Michigan Meetings & Special Events Asst in Ann Arbor, Michigan
Meetings & Special Events Asst
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How to Apply
A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Summary
The Department of Electrical Engineering and Computer Science (EECS), Electrical and Computer Engineering Division (ECE), is searching for a part-time (20 hours per week) events assistant to support the ECE Alumni Engagement and Events Manager in the planning and execution of logistics for department (faculty/staff/committee) meetings, special events (department sponsored student events, career fairs, summer camps), student recruitment activities, and on-site faculty/corporate/guest lecturer visits.
This position is term-limited for one year with the possibility of renewal contingent upon availability of funding and excellent performance.
Who We Are
Michigan Engineers are world-class educators, researchers, students and staff who strive to build a people-first future. As part of a top national public research institution, Michigan Engineering's mission is to provide scientific and technological leadership to the people of the world, develop intellectually curious and socially conscious minds, create collaborative solutions to societal problems, and promote an inclusive and innovative community of service for the common good.
Our vision, mission and values are supported by a people-first engineering framework that guides our work. As Michigan Engineers, we strive to apply excellent engineering fundamentals, integrated expertise and equity-centered values to reimagine what engineering can be, close critical gaps, and elevate all people. Information about our vision, mission and values can be found at: http://strategicvision.engin.umich.edu/ .
The University of Michigan has a storied legacy of commitment to Diversity, Equity and Inclusion (DEI). Michigan Engineering models that commitment in our research, culture and collaborations. We seek to recruit and retain a diverse workforce as a reflection of that commitment. Learn more about DEI at Michigan Engineering: https://www.engin.umich.edu/culture/diversity-equity-inclusion/
Responsibilities*
Assist in the planning and execution of departmental events, including the selection and ordering of food, beverage, decorations, displays, tables, etc., making transportation and hotel reservations, and soliciting and coordinating student attendance.
Support the execution and set-up/clean-up of meetings and special events. Coordinate registration and act as on-site point of contact on day of special events, including student events and career fairs. Guide on-site guests to each scheduled meeting and manage day-of itinerary.
Keep track of all expenses and assist in conducting reconciliations and preparing reports on activities costs.
Assist with researching alumni and companies for possible future visits.
Support ECE off-site special events.
Other duties as assigned.
Required Qualifications*
Bachelor's degree and 3+ years of of experience in events planning and execution; Proven strong communication and organization skills; High degree of accuracy and attention to details; Experience and proven ability to work under pressure in a high-activity, dynamic environment working both on a team and independently; Proficient in Google Suite, Microsoft Suite, as well as familiarity with OPS and its coordination with SSC.
This position requires the coordination of materials pickup and delivery at multiple locations both on and off campus.
Desired Qualifications*
Knowledge of University policies and procedures; Experience with Concur, Marketsite; Prior experience in event planning
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
Job Detail
Job Opening ID
250694
Working Title
Meetings & Special Events Asst
Job Title
Meetings & Special Events Asst
Work Location
Ann Arbor Campus
Ann Arbor, MI
Full/Part Time
Part-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
College Engineering
Department
EECS - ECE Division
Posting Begin/End Date
6/24/2024 - 7/01/2024
Salary
$42,000.00 - $45,000.00
Career Interest
Hospitality
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