Job Information
UNIVERSITY OF TEXAS AT AUSTIN Administrative Associate in Austin, Texas
Create pre and post domestic and international travel documents (e.g. travel vouchers), complete travel reimbursements, and maintain records for records retention. Provide support with hotel accommodation when needed and educate travelers on travel procedures and travel rules. Maintain License Agreement records and calendar for approximately 200+ TexNet stations in collaboration with Land Manager and UT Campus Real Estate Office. Assist in preparing land-related correspondence and documents and interacting with landowners. Keep license agreements accessible to field operators and up to date.Manage and prepare domestic and international shipments. Generate commercial invoices and deliver shipments to a Fed-Ex drop-off location if necessary.Maintain an RMA database for faulty instruments and work with deliveries of new equipment.Organize events/meetings on-site or off-site. Create Official Occasion Event Forms for meetings and track approvals; secure catering/restaurant contracts and submit for approval; order, receive, and set-up/clean-up catering; ensure payments for services are completed timely; reserve conference rooms; request guest parking; schedule IT support; etc. Attend the Annual TexNet meeting.Submit purchase and facilities requests as needed.