Job Information
UNIVERSITY OF TEXAS AT AUSTIN Black Studies Collective Administrative Manager in Austin, Texas
Communications/correspondence: Create and maintain correspondence including promotional documents, emails, letters, and presentations for BSCs operational needs. Review and update content on BSCs websites for relevant information. Maintain BSCs contact list and listservs. Serve as first contact for interested parties conducting business including visitors to BSCs spaces.Event Planning: Plan and coordinate logistics for Warfield Center, AADS, and IUPRA events on and off campus. Work with Galleries Manager in coordinating events for AGBS. Assist with Black Studies Collective programming and event administration in an all hands on deck approach through collaborative teams. Arrange guest speaker needs including honoraria, travel, and related logistics. Arrange catering for events in consultation with university policies. Work with Financial Manager for Black Studies to process payments for individuals and vendors. File authorization documents to ensure compliance with University of Texas policies. Arrange professional services needed for events including photography, videography, consulting, student assistance. Help manage the event calendar for the Black Studies Collective.Operational support: Administer operational needs for Warfield Center, AGBS, and IUPRA office areas. Provide secondary support to AADS Operational Specialist for AADS areas. Support Black Studies Financial Manager in processing payments and reimbursements for BSC units. Direct faculty to self-service processes for initiating financial transactions. Process reimbursements/payments/procurement card transactions for BSC unit administrators (Chair and Directors). Maintain organization of business traffic areas open to the public. Contact Facilities Services for maintenance as needed. Maintain and replenish storage areas by ordering supplies through established processes. Administer inventory of controlled and capitalized items, including electronics and artwork owned by Warfield Center, AGBS, and IUPRA, and, with assistance from AADS Operational Specialist, complete annual inventory procedures as required by the University.Leadership Support: Organize and manage calendars for BSC leadership (Warfield Center, AGBS, and IUPRA). Arrange travel authorizations/direct billings/reimbursements for leadership as needed.Other related duties as assigned.