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Manages a complex schedule for the DVPR with fluid reprioritizations that will often require independent decision-making. Schedules appointments and meetings, coordinates resources and assembles appropriate reference and back-up material for all meetings. Arranges room reservations, catering, and all other necessary logistical details. Schedules, prepares agendas, and sends reminders for weekly, bi-weekly, and monthly RD team meetings.Supports Research Development team with supervision, staffing and task management of RD Administrative Assistant and RD Student Associates. Recruits, onboards, provides guidance, assigns tasks, and ensures completion of assigned work. Ensures students have submitted timesheets and approves all on a weekly basis. Provides back-up on tasks and temporarily backfill business or operations needs in the RD portfolio in the event of staffing lapses. Indirectly supervises other full-time and part-time staff within areas of responsibility, by helping to engage, influence, and provide mentorship to ensure accountability and adherence to the highest standards.Maintains broad organizational perspective of Research Development. Supports the DVPR with the leadership, resource management, staff and program development for the Research Development portfolio. Researches and analyzes issues, develops options, and recommends a course of action to DVPR to make decisions related to the coordination of services, process improvements, policies and procedures, space needs and staffing issues. Performs high level administrative duties such as managing office projects using task lists, including creating, designing and implementing processes and procedures utilizing current technology. Maintains accurate and professional correspondence logs, files, information databases, and other tracking systems as necessary. Prepares routine, well-written correspondence for distribution and prepares correspondence on behalf of the Research Development team. Documents decisions made within the portfolio regarding target objectives for service to the campus research community, programming developed to meet those objectives, and resources needed to execute said programming. Works with OVPR Finance team to anticipate and forecast needs related to staffing, supplies, equipment, and special initiatives that impact RD as a whole.Creates a high performance and team-oriented culture by monitoring team members progress through action items in recurring meetings, encouraging self-management and agile methodologies among team members. Plans and executes professional development group trainings and team-building events, as well as regular opportunities to recognize and reward team members contributions. Supports managers with onboarding new RD team members by providing resources relevant to the field of Research Development and its scope within UT.Coordinates travel arrangements for the DVPR and DVPRs invited visitors. Develops itineraries, books flights, handles arrangements with drivers or cars, reserves meeting facilities, hotel arrangements, and other necessary arrangements. Manages and processes reimbursements. Handles purchasing and reimbursement requests for team member travel and professional development.Provides oversight for flow of communication; monitors calls; ensures that fast-paced office is organized and that all critical areas are covered; plans for contingencies and anticipates potential problems. Ensures overall success of the Research Development portfolio by performing other duties as assigned.