Job Information
HEALTH AND HUMAN SERVICES COMMISSION Program Specialist V in Austin, Texas
Job/Position DescriptionThe Project Coordinator reports to the Director of the Project Advisory and Coordination Team (PACT) within the Strategic Business Office (SBO) under the Chief Medicaid and CHIP Services (MCS) Officer. The individual in this position performs coordination and facilitation activities to support project governance and project management best practices within MCS.Performs coordination and facilitation on the initiation and planning of projects; execution of the work to complete project objectives; monitoring progress and schedule of projects; conducting risk and issue management, and communicating with stakeholders, management, and other relevant parties. Performs quality assurance, technical guidance, and customer service to support portfolio processes for Medicaid and CHIP Services. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.Essential Job Functions(30%) Coordinates organizational and management tasks across MCS and agency areas that support the efforts of projects, initiatives, decision-making, deliverable development, or problem solving solutioning. Serves in a coordinator capacity to provide support to project managers to initiate, coordinate, plan, evaluate, and execute projects using accepted project management methodologies and tools including Smartsheet. Manages and tracks action items, decisions, risks, issues, and assumptions. Assists with managing and addressing critical risks and issues. Assists with ensure project deliverables are acceptable and meet established standards. Assists with maintaining and distributing project documentation. May be assigned to lead a project.(25%) Serves on the governance team supporting project leadership (sponsors and project managers) across Medicaid and CHIP Services (MCS) to deliver change driven by legislative initiatives and projects. Supports the MCS governance portfolio framework including the planning, prioritizing, and scheduling of legislative initiatives and projects across portfolios, including setting up and maintaining reporting cycles across governance forums. Facilitates seamless transition of legislative initiatives and projects across MCS governance portfolios through the legislative initiative lifecycle from intake, implementation, readiness, monitoring, and closeout.(25%) Conducts quality reviews on governance reports and documents submitted by MCS department members. Ensures reporting is accurate, clear, concise, complete, relevant for intended audience, and timely. Maintains and analyzes performance data to help ensure compliance with proper reporting protocols. Works with MCS staff to address compliance for governance reporting.(15%) Facilitates and leads MCS governance and project meetings and forums. Develops and distributes agendas, meeting notes, and conducts other administrative duties to support MCS governance processes. Coordinates groups to ensure seamless transition of legislative initiatives/projects across governance portfolios from intake, implementation, readiness, and lessons/closeout. Provides project portfolio performance-related metrics to leadership on a routine schedule, or as requested.(5%) Performs other duties as assigned including but not limited to providing administrative assistance support with disaster response activities, research, planning team engagement events, or working on process improvement or other special projects. Registrations, Licensure Requirements or CertificationsP https://jobshrportal.hhsc.state.tx.us/ENG/CareerPortal/job_profile.cfm?szOrderID=609820 Copy the URL in the preceding sentence to an Internet Explorer browser to apply to the job directly through the Texas Health and Human Services Career Portal.