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Kennedy Krieger Institute EXECUTIVE ASSISTANT in Baltimore, Maryland

Overview

The Executive Assistant I will provide executive/administrative support to the Vice President, Department of Family and Community Interventions, supporting meeting logistics, taking notes, and coordinating department events and projects. The incumbent will interface with the public and internally with other departments and programs.

Responsibilities

  1. Provide direct project and administrative support to the Vice President, to include but not be limited to assisting with special projects; attending meetings, taking and disseminating minutes; maintaining the schedule of the Vice President; and coordinating all internal and external meetings, teleconferences, appointments.

  2. Make travel arrangements as necessary, and prepare travel advance and expense reports accordingly.

  3. Maintain files and ensure security of confidential information (e.g., departmental job descriptions, professional licenses, employee competencies, performance reviews, etc.).

  4. Compose correspondence and draft memos, receive and transcribe dictation and meeting minutes, proofread materials, and create informational presentations.

  5. Perform research, create reports and presentations, and work on special projects as needed.

  6. Coordinate site visits for VIPs, foundation representatives and donors, collaborators, professional peers, and applicants/job candidates.

  7. Process departmental contracts and Independent Contractor Agreements in accordance with Institute policies and procedures.

  8. Maintain established Institute department policies and procedures, including quality assurance, safety, environment of care, and infection control.

  9. Support site and manage logistics for special events as needed.

  10. Maintain and update Curriculum Vitae (CVs) for department senior leadership as needed.

Qualifications

EDUCATION:

  • High School diploma or equivalent required.

  • Bachelor’s degree highly preferred.

EXPERIENCE:

Minimum four years of previous administrative support experience is required, preferably in an executive, hospital, or academic environment.

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Vacancy ID 10475

Job Location : Street 1741 Ashland Ave

# of Hours 40.00

Job Locations US-MD-Baltimore

Pos. Type Regular Full Time

Department : Name Family and Community Interventions

Equal Opportunity Provider & Employer M/F/Disability/ProtectedVet

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