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The Institute of Human Virology (IHV)is currently recruiting for aGrants and Contract Specialist or Grants and Contract Coordinator.This position will provide expertise and support in the coordination and administration of international grants and contracts from pre-award submission to closeout with a focus on international pre- and post-award administration and compliance. This specialist will provide services that include full life cycle grant administration and interpretation of complex federal, state, and corporate contracts and grant agreements. They will ensure that proposed terms and conditions are in compliance with applicable laws and do not conflict with existing commitments. They will oversee post-award reporting, administrative actions, and subaward monitoring. Benefits: Exempt Regular * UMB offers acomprehensive benefits packagethat prioritizes wellness, work/life balance, and professional development, along withadditional exciting perksthat employees can take advantage of. This position participates in a retirement program that must be selected and is effective on your date of hire. Exempt regular staff receive a generous PAID leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job). *UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland. * *Primary Duties: Contracts and Grants Specialist * Provides contract and grant preparation review to understand requirements for the application process. Prepares guidelines for the submission. Provides the groundwork for the application required documents. Works with management to identify priorities of gathering and processing documents and develops contract requirements containing quantifiable specifications and measurable performance criteria. Reviews application forms, contract templates, correspondence, and selected agreements for appropriate presentation of compliance information. Develops timeline to meet submission deadlines and checklist of required documents. Generates required documents checklist for grant application. * Acts as point of contact and develops relationships with UMB parties, sponsor, and sub-contractors to ensure the contract or grant short- and long-term milestones are met. Safeguards the integrity of the grant or contract administration. * Navigates the Subcontract process through university systems and provides groundwork to partners to ensure partnership is in compliance with university standards. * Collaborates with the country program director, principal investigators, and global project management teams to address post award actions required by the university and sponsor agencies. Interprets and applies Federal, State, and sponsor guidelines and requirements. * Reconciles budget based on approved budget by sponsor. Provides current and historical budget data to project expenditures and forecast income. Works with staff on identified potential ledger variances. * Prepares and reviews financial status reports and invoices. Organize the close out procedures with Faculty. Sets timelines to have the documents complete. Reviews final closeout. * Ensures all results are completed and submitted to sponsor. Identifies and assists in issue resolution and escalates as needed. * Acts as point of contact and advised PI on all financial transactions, such as travel, purchasing, or subcontracting. * Interprets and applies Federal, State, and sponsors guidelines and requirements. * Reviews applications for funding and process. Prepares grant and contract budget and application in line with university and federal policy. * Maintains and tracks required training documents and ensures all parties are in compliance with regulations. * Performs other duties as assigned. OR Contracts and Grants Coordinator * Adheres to and understands policy and annual project plan as described by advance team members. Maintains an understanding of the portfolio planning and development. Follows prescribed application steps to collect and provide principal investigator all application forms and assist in final preparation of grants and contracts applications or proposal. Reviews terms and conditions of simple grant/contract and seek clarifying questions, as necessary. Develops and prepares close out checklist for faculty and staff based on terms and conditions of an award. * Maintains and ensures comprehension of current Federal, State, and sponsors guidelines and requirements. Assists in development of guidelines or contract applications or proposals. Review RFA for administrative requirements. * Obtains approval from principal investigator (PI) and accurately enters requisition requests into financial system. Maintains sponsored program systems are in line with Notice of Awards and Sub Awards. Ensures all results are completed and submitted to sponsor under prescribed timelines and deadlines. Tracks and follows up for the completion of purchase order for subcontract. * Develops relationships with UMB parties, sponsor, and sub-contractors to ensure the contract or grant short- and long-term goals are met. Maintains and tracks required training documents and ensures all parties are in compliance with regulations. Contracts and Grants Specialist Education:Bachelor’s degree Experience:Three (3) years of accounting, budget, contract, grant, or research administration experience. Other:Financial disclosure reporting required by State of Maryland Ethics Commission. Related experience may be substituted for education. Completion of a 12 credit Research Administration graduate certificate program can be considered for the equivalent of one (1) year of relevant research administration work experience. OR Contracts and Grants Coordinator Education:Bachelor’s degree Experience:One (1) year of directly related accounting, budget, contract, grant, or research administration or coordination Other:Financial disclosure reporting required by State of Maryland Ethics Commission. Related experience may be substituted for education. Completion of a 12 credit Research Administration graduate certificate program can be considered for the equivalent of one (1) year of relevant research administration work experience. Hiring Ranges:Commensurate with education and experience Contract and Grants Coordinator:$58,656 - $65,000 Contract and Grants Specialist:$70,000 - $85,000 UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Talent Recruitment department atHRJobs@umaryland.edu. If you anticipate needing a reasonable accommodation for a disability under the Americans with Disabilities Act (ADA), during any part of the employment process, please submit aUMB Job Applicant Accommodation Request. You may also contactHRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address. The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. For more information, follow this linkUMB Notice of Non-Discrimination. Job: Reg or CII Exempt Staff* *Organization: School of Medicine - Institute of Human Virology *Title: *Open Rank: Grants and Contract Specialist or Grants and Contract Coordinator Location: null Requisition ID: 240001MA