Job Information
Loyola University Maryland Program Specialist in Baltimore, Maryland
Position Details:
Manage and conduct analysis on multiple program budgets which are large in scope. Monitor, review, and reconcile program budgets with general ledger entries in the Colleague system to ensure financial transactions are recorded accurately and in a timely manner. Resolve discrepancies and communicate any issues. Track and analyze expenditures to provide budgetary analysis of course and program-related costs. Prepare invoices and ensure timely payment. Prepare and format reports, perform data entry and track data on a regular and as needed basis. Assist in identifying new sources of grant funding.
Assists academic program chair and program directors by providing input to establish program course schedules that requires planning, coordination knowledge, and understanding of multiple undergraduate academic programs within the department(s). Complete required protocol to modify and update schedule as needed. Liase with Records and AASC to coordinate priority course registration for nursing students.
Assist Department Chair and Program Director with strategic planning, program-level assessment (e.g., creation of rubrics, develop and implement assessment plans and cycles), monitoring that nursing students are making adequate academic progress in their NAS and SS prerequisite courses f and alerting faculty and program director for students who require intervention. Manage multiple Teams accounts to organize records and analysis of data. Analyze program outcome data for pre-health students each summer. Gather student artifacts, manage database, and assist with analysis for program-level assessment. Responsible to perform routine and ad hoc project work and program specific activities, meeting deadlines as assigned. Provide progress reports and alert supervisor to barriers and significant problems.
Manage administrative functions of multiple academic programs, including websites. Independently establish priorities and identify and proactively resolve problems that are administrative in nature. Answer phone calls and direct calls to the appropriate party; handle routine inquiries. Draft routine correspondence, take and/or transcribe minutes, create spreadsheets, presentations, documents and files. Organize and maintain electronic and other files and records. Proofread documents for accuracy. Sort and distribute incoming mail and correspondence. Collect and prepare information for use in discussions and meetings, etc. Maintain all office equipment, including ordering equipment and supplies, scheduling repair and maintenance, and troubleshooting of equipment. Supervise work-study students. Resolve or appropriately refer questions, requests, complaints, and problems. For more information and to apply please visithttps://careers.loyola.edu/postings/7164
Details:
Successful candidates for any staff, faculty, or administrative position at Loyola University Maryland will be subject to a pre-employment background check. Note: In some cases, experience and/or education may be substituted for requirements.
If Staff, list days and hours: M-F 8:30 am to 5:00 pm