Job Information
Louisiana Department of State Civil Service Administrative Assistant 1-5 in Baton Rouge, Louisiana
Administrative Assistant 1-5
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Administrative Assistant 1-5
Salary
$31,486.00 - $58,240.00 Annually
Location
Baton Rouge, LA
Job Type
Unclassified
Job Number
111-196929-PTT
Department
GOV-Home Security and EP
Opening Date
07/03/2024
Closing Date
7/17/2024 11:59 PM Central
Description
Benefits
Questions
Supplemental Information
Vacancy may be filled from this recruitment as an Administrative Assistant 1 – 5, depending on the level of experience of the selected applicant. The salary range for the Administrative Assistant 5 is $41,283 minimum and $76,336 maximum.
Please be certain to use an email address on the application submitted that is accessed often. If invited to interview, an impromptu skills assessment may be conducted and applicant will be required to bring the following attachments:
Cover Letter (expressing interest and why you feel you are the best qualified candidate)
Resume
This agency participates in the E-verify system for verification of citizenship and employment authorization.
Applicants can check the status of their application at any time by selecting the 'Application Status' link after logging into their account. Below are the most common status messages and their meanings used by GOHSEP.
Application Status Message
What it Means
Application received
Your application has been submitted successfully.
Evaluating experience
Your application is being reviewed by Human Resources to ensure you meet the minimum qualifications for the position.
Eligible for consideration
You are among a group of applicants who MAY be selected for the position.
Referred to hiring manager for review
Your application has been delivered to the hiring manager. You may or may not be called for an interview.
Position filled
Someone has been selected for the position.
Position cancelled
The agency has decided not to fill the position.
There is no guarantee that everyone who applies to this posting will be interviewed. Specific information about this job will be provided to you in the interview process, should you be selected.
If you have any questions please contact Paul Tran, HR Analyst.
Email: paul.tran@la.gov
Benefits - Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to “make a difference” through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits and have access to a great professional development program.
Flexible Working Arrangements– The flexibility of our system allows agencies to implement flexible working arrangements through the use of alternative work schedules, telecommuting and other flexibilities. These arrangements vary between hiring agencies.
Professional Development -The Comprehensive Public Training Program (CPTP) is the state-funded training program for state employees. Through CPTP, agencies are offered management development and supervisory training, and general application classes on topics as diverse as writing skills and computer software usage.
Insurance Coverage –Employees can choose one of several health insurance programs ranging from an HMO to the State’s own Group Benefits Insurance program. The State of Louisiana pays a portion of the cost for group health and life insurance. Dental and vision coverage are also available. More information can be found at www.groupbenefits.org.
Deferred Compensation –As a supplemental retirement savings plan for employees, the State offers a Deferred Compensation Plan for tax deferred savings.
Holidays and Leave –State employees receive the following paid holidays each year: New Year’s Day, Martin Luther King, Jr. Day, Mardi Gras, Good Friday, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day and Christmas Day. Additional holidays may be proclaimed by the Governor. State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement –The Louisiana State Employees Retirement System (LASERS) is a qualified defined benefit pension and retirement plan under Section 401 (a) of the Internal Revenue Code. LASERS’ provides retirement allowances and other benefits for state officers and employees and their beneficiaries. Additional information on this program can be found at www.lasersonline.org
Minimum Qualifications
Minimum
Three years of experience in which clerical work was a major duty.
Substitutions
Training in a business, office machines, secretarial science, or closely related curriculum in a business school or technical institute will substitute for the required experience on the basis of one month of fulltime training for one month of experience.
Completion of a Secretary, Executive Assistant, or Office Systems Technology program of at least twelve months’ duration from a business school or technical institute will substitute for two years of the required experience.
An Associate Degree in Office Systems Technology from a Louisiana Technical College will substitute for three years of the required experience.
College training may be substituted for the required experience on the basis of thirty semester hours for one year of experience.
An Associate Degree in secretarial science or office administration will substitute for three years of the required experience.
A baccalaureate degree in any field will substitute for all of the required experience.
NOTE:
This position requires Microsoft Excel. Persons applying may be required to take a skills assessment in Excel or otherwise demonstrate their Excel skills. Persons applying may also be required to demonstrate their administrative skills.
NOTE:
Any college hours or degree must be from a school accredited by one of the following regional accrediting bodies: The Middle States Association of Colleges and Secondary Schools; the New England Association of Schools and Colleges, Incorporated; the North Central Association of Colleges and Secondary Schools; the Northwest Association of Secondary and Higher Schools; the Southern Association of Colleges and Secondary Schools; the Western Association of Schools and Colleges.
Additional Information
Preference will be given to applicants with a strong knowledge of the LaGov HCM payroll system. Organizational skills and a strong knowledge of task and calendar maintenance in Microsoft Outlook will be a plus.
Applicant must have effective oral/written communication skills, strong organizational skills, ability to work independently, effective interpersonal skills, strong skills in Microsoft Outlook, Excel and Word, and maintain a high degree of confidentiality and professionalism at all times. Occasional overnight travel may be required. Must be able to work 12 hour shifts and beyond for extended periods during emergencies. Must present and maintain a valid Louisiana driver’s license.
Job Concepts
Function of Work
To provide administrative support for a section head or other higher-level administrator, and in some cases, subordinate staff of that individual.
Level of Work
Intermediate
Supervision Received
General from a Section Head or low to mid-level administrator
Supervision Exercised
None
Examples of Work
Responds to requests for information; may require interpretation of agency rules and regulations.
Independently composes and types correspondence involving complex, sensitive, and non-routine matters.
Represents supervisor in various matters, providing input, and possibly exercising signature authority.
Serves as liaison between supervisor and staff members.
Assesses importance of issues or conflicts, and briefs supervisor.
Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.
Provides administrative support functions to programmatic areas such as but not limited to training, document management, fleet administration, facility management, safety, property management/control.
Provides temporary back-up functions for other staff reporting to supervisor.
Maintains supervisor's and his/her staff's calendar, as instructed.
Makes appointments and coordinates meeting rooms and materials with appropriate staff as needed.
Prepares materials needed for meetings such as agendas, handouts, binders, etc.; may attend meetings and transcribe minutes.
Performs functions as a timekeeping administrator.
Benefits for unclassified employees are determined by the individual hiring authority.
01
Do you have three years of experience in which clerical work was a major duty? Or do you meet any of the qualifying substitutions outlined in the announcement?
Yes
No
02
- If you answered 'YES' to the previous question, please reference what education or work experience in your application meet the qualification. Include the following: Name of educational body for degrees or college hours, title(s), employer names and dates for each job used to qualify. If you answered 'NO' to the above question, enter 'N/A'.
03
Do you have knowledge of the LaGov HCM payroll system?
Yes
No
04
Do you have strong organizational skills and a strong knowledge of task and calendar maintenance in Microsoft Outlook?
Yes
No
05
Do you possess the following skills? Effective oral/written communications skills Ability to work independently Effective interpersonal skills Ability to maintain a high degree of confidentiality and professionalism
Yes
No
06
Are you able to travel and stay overnight to attend out-of-town meetings?
Yes
No
07
Are you able to work 12 hour shifts, day or night, including weekends and holidays, for extended periods during emergencies?
Yes
No
08
Do you have a valid Louisiana driver's license?
Yes
No
09
Are you a current employee with the Governor's Office of Homeland Security?
Yes
No
10
If you answered 'YES' to the previous question, have you successfully completed your probationary period?
Required Question
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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