Job Information
Beth Israel Lahey Health Medical Assistant I in Beverly, Massachusetts
Job Type: Regular
Time Type: Part time
Work Shift: Day (United States of America)
FLSA Status: Non-Exempt
When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives.
Under the general supervision of the designated supervisor (depending on the location) and in collaboration with a clinical overseer, where applicable, the Medical Assistant is responsible for assisting in the delivery of high quality and safe clinical care. S/he will assist with patient care and operational flow by performing clerical and clinical duties as needed within the scope of their training and applicable to the kind of practice and patient population.
The MA I will organize work to enhance patient satisfaction and provider efficiency. S/he will collaborate with providers for daily needs/schedule coordination, by reviewing provider schedule and anticipating patient, provider and appointment needs at the time of the patient visit, keep visits running on time, communicate delays with patients, manage same-day schedule additions, ensure exam rooms are properly supplied and provide support for patient forms completion. The MA I is responsible for following and sustaining all workflows, standard work, policies, and procedures.
The performance of the Medical Assistant I in the delivery of empathetic and efficient care and service will have a direct impact on our overall patient satisfaction.
The Medical Assistant works in collaboration with the physician(s), other health care provider(s), and other ambulatory support staff within the department and with other disciplines to deliver patient care.
Job Description:
Essential Duties & Responsibilities
Clinical Considerations and Decision Making: Ways in which the MA comes to understand the problems, issues or concerns of patients/families, to attend to relevant/critical information and to respond in concerned and involved ways.
Accountable for providing safe patient care by demonstrating organizational skills that maintain and coordinate safe delivery of quality care for assigned patients/families.
Participates in a culturally competent plan of care that identifies patient problems, expected outcomes, and addresses preventative measures.
Delivers care that is specific to the age of the patient
Cares for patients as delegated by the provider, RN or LPN within scope of practice and competence.
Contributes information provided by the patient or family for the assessment of health status
Evaluates outcomes of interventions within their scope and follows directions on a modified plan of care
II. Collaborative Relationship: Collaborates, cooperates, and communicates with other health care personnel to ensure quality and continuity of care.
A. Establishes collaborative relationships with nurses, physicians, other colleagues, patients and families.
B. Participates in and supports the educational plan for patient and family.
III. Clinical Guidance: The MA, within the scope of his/her practice and department specific skills, is responsible for the nature and quality of care they provide for patients.
Demonstrates appropriate behavior by adhering to unit policies and procedures and practice guidelines specific to the setting.
Demonstrates the ability to provide and maintain patient safety in the environment of care
Demonstrates skills as a responsive and supportive team member.
Demonstrates ability to fulfill role in regulatory compliance and readiness.
Clinical/Direct patient care (The procedures performed may vary from practice to practice based on specialties, department's staffing model and/or patient population.)
Greets, identifies, transports and/or escorts patients to exam room.
Accurately obtains all elements of the MA rooming standards. Documents data in Electronic Health Record (EHR.) Reports findings as needed to provider. Using the Pended Order workflow, pends orders as needed for provider signature.
Prepares patient for examination:
Asks patient for and documents chief complaint, symptoms, and duration of symptoms in EHR
Obtains history and reviews medication list. Asks patient if they need any medication refills and queues refills in EHR.
Documents all drug and other allergies
Documents smoking history
Takes vital signs (Height, Weight, Blood Pressure, Pulse, Respiration, Temperature)
Observes patient, documents and reports findings to provider.
Alerts the provider when patient is ready and communicates pertinent clinical information
Notifies provider of an abnormal vital signs, elevated pain scores or safety concerns.
Assists the provider with the patient visit and care as required:
Prepares special equipment, instruments and supplies as needed.
Provides instructions to patient regarding any diagnostic test and procedure after they have been educated by the provider.
Prepares and labels specimens obtained by the MA or the provider for transport based on the Labeling Policy. Tests specimens as necessary and according to proper procedure. Specimens may include, but not limited to:
Blood (phlebotomy)
Clean-voided urine
Finger stick blood sugar tests
Stool for occult blood
Rapid strep testing
UCGs (pregnancy tests)
Urine for microalbumin
Glycohemoglobin A1C
Protime
Assists with throat cultures, PAP smears, wound cultures, biopsies, and joint injections
Performs electrocardiograms, spirometries, monofilament testing, vision and hearing testing according to departmental standards
Assists with wound care
Assists with other testing, in accordance with medical assistance training
Assists provider with minor procedures
Documents testing/results per practice protocol
Administers immunizations based on written provider orders (as allowed by the practice license.)
Administers injections based on written provider orders (as allowed by the practice license.)
Follows department procedures related to access to non-controlled medications, such as IV solutions and vaccines, when granted access to these medications as part of the job functions.
Performs Phlebotomy procedures (back up to phlebotomist) (drawing of blood, spinning of bloods)
Clinical and Quality/Improvement Competency
Meets expectations and maintains competencies of new hire orientation skills checklist, annual competency verification and participates in education programs provided.
Is alert to Quality Improvement and CQI issues as well as to unsafe working conditions. Notifies manager of concerns. Participates in unit based QI activities and is familiar with unit measurement data.
Non-Clinical/Indirect patient care
Pre-visit planning
Organizes and prioritizes daily work to ensure patient needs are met and provider schedules run efficiently.
Participates in huddles to anticipate, understand and address the daily needs of our patients and providers to ensure proper workflow
Reviews patient records against quality measures and best practice indicators and advises providers of potential documentation and care gaps
Prepares supportive documentation for scheduled appointments/procedures
Reviews record for completeness before appointment and update as appropriate
Inserts the required forms per procedure and department protocol
Follows up with patient or specialist to ensure patient care plans since last appointment were followed and results are available for physician review
Confirms that lab and other ancillary tests are performed and results documented
Post visit work
Enters charges and reviews patient record for billing accuracy performing quality checks on ICD-10 and CPT codes and other related information in order to streamline the billing process per practice protocols.
Assists the providers with work outside the visit related to managing a panel of patients.
Partners with patient and family in supporting patients’ short- and long-term goals.
Supports care coordination for identified patients across the continuum in collaboration with provider and community agencies
Performs designated tasks related to tracking test results and may communicate normal lab and imaging test results, either written or verbally as directed by provider.
Provides and reviews instructions to patient regarding any diagnostic test and procedures. Provides patient with written education materials and diagnostic prep as needed.
Serves as a liaison with patients, families to physicians, case managers, 3rd party payers, et al.
Reviews, manages and enters registry health data for identified patient populations
Monitors patient progress by utilization of disease specific registries to proactively reach out to patients to meet their health care goals.
Assists in the maintenance of the EMR
Scans miscellaneous loose reports into the EMR
Ensures exam rooms, supplies and equipment are maintained/stocked
Prepares equipment and packages to be sent for sterilization following site protocol
Maintains appropriate supplies and linen.
Prepares orders for routine medical supplies. Monitors expiration dates and rotates inventory.
Prepares, cleans and maintains equipment, addressing issues in a timely manner to ensure availability of equipment.
Cleans and prepares the exam room and other patient areas between patients.
Communication
Manages provider InBasket folders per department standards, including lab/test tracking and referrals.
Reviews faxes, letters, forms, etc. and completes as much necessary information within scope before handing off to provider.
Receives patient messages and reviews with provider.
Administrative Support
Provides back up or periodic administrative assistance to the practice as needed, including but not limited to
Answers provider phone calls and routes to appropriate person. Takes and documents clear messages, handles requests for information and researches issues.
Provides front desk coverage. Greets patients, registers patients verifying health insurance information, collects co-payments, etc.
Schedules patient appointments and collects pre-registration information, reviews and verifies eligibility of insurance.
Provides check out desk coverage. Schedules follow up appointments and/or provide information about recommended specialists. Schedules diagnostic and specialty appointments as ordered by the provider. Completes referrals and pre-authorizations per healthcare payer and practice protocols.
Organizational Responsibilities
Maintains strict adherence to the Lahey Health confidentiality policy.
Incorporates the Lahey Health Guiding Principles, Mission Statement and goals into daily activities.
Complies with all Lahey Health policies and clinical protocols.
Complies with behavioral expectations of the department and Lahey Health.
Demonstrates an understanding of the job description, performance expectations and competency assessment.
Demonstrates a commitment toward meeting and exceeding the needs of our customers and consistently adheres to customer service standards.
Participates in and successfully completes mandatory education
Demonstrates a commitment to life-long learning and their field.
Completes various special projects and responsibilities as assigned to share the workload and/or to recognize experience and/or performance.
Clinical Considerations and Decision Making: Ways in which the MA comes to understand the problems, issues or concerns of patients/families, to attend to relevant/critical information and to respond in concerned and involved ways.
Accountable for providing safe patient care by demonstrating organizational skills that maintain and coordinate safe delivery of quality care for assigned patients/families.
Participates in a culturally competent plan of care that identifies patient problems, expected outcomes, and addresses preventative measures.
Delivers care that is specific to the age of the patient
Cares for patients as delegated by the provider, RN or LPN within scope of practice and competence.
Contributes information provided by the patient or family for the assessment of health status
Evaluates outcomes of interventions within their scope and follows directions on a modified plan of care
II. Collaborative Relationship: Collaborates, cooperates, and communicates with other health care personnel to ensure quality and continuity of care.
A. Establishes collaborative relationships with nurses, physicians, other colleagues, patients and families.
B. Participates in and supports the educational plan for patient and family.
III. Clinical Guidance: The MA, within the scope of his/her practice and department specific skills, is responsible for the nature and quality of care they provide for patients.
Demonstrates appropriate behavior by adhering to unit policies and procedures and practice guidelines specific to the setting.
Demonstrates the ability to provide and maintain patient safety in the environment of care
Demonstrates skills as a responsive and supportive team member.
Demonstrates ability to fulfill role in regulatory compliance and readiness.
Clinical/Direct patient care (The procedures performed may vary from practice to practice based on specialties, department's staffing model and/or patient population.)
Greets, identifies, transports and/or escorts patients to exam room.
Accurately obtains all elements of the MA rooming standards. Documents data in Electronic Health Record (EHR.) Reports findings as needed to provider. Using the Pended Order workflow, pends orders as needed for provider signature.
Prepares patient for examination:
Asks patient for and documents chief complaint, symptoms, and duration of symptoms in EHR
Obtains history and reviews medication list. Asks patient if they need any medication refills and queues refills in EHR.
Documents all drug and other allergies
Documents smoking history
Takes vital signs (Height, Weight, Blood Pressure, Pulse, Respiration, Temperature)
Observes patient, documents and reports findings to provider.
Alerts the provider when patient is ready and communicates pertinent clinical information
Notifies provider of an abnormal vital signs, elevated pain scores or safety concerns.
Assists the provider with the patient visit and care as required:
Prepares special equipment, instruments and supplies as needed.
Provides instructions to patient regarding any diagnostic test and procedure after they have been educated by the provider.
Prepares and labels specimens obtained by the MA or the provider for transport based on the Labeling Policy. Tests specimens as necessary and according to proper procedure. Specimens may include, but not limited to:
Blood (phlebotomy)
Clean-voided urine
Finger stick blood sugar tests
Stool for occult blood
Rapid strep testing
UCGs (pregnancy tests)
Urine for microalbumin
Glycohemoglobin A1C
Protime
Assists with throat cultures, PAP smears, wound cultures, biopsies, and joint injections
Performs electrocardiograms, spirometries, monofilament testing, vision and hearing testing according to departmental standards
Assists with wound care
Assists with other testing, in accordance with medical assistance training
Assists provider with minor procedures
Documents testing/results per practice protocol
Administers immunizations based on written provider orders (as allowed by the practice license.)
Administers injections based on written provider orders (as allowed by the practice license.)
Follows department procedures related to access to non-controlled medications, such as IV solutions and vaccines, when granted access to these medications as part of the job functions.
Performs Phlebotomy procedures (back up to phlebotomist) (drawing of blood, spinning of bloods)
Clinical and Quality/Improvement Competency
Meets expectations and maintains competencies of new hire orientation skills checklist, annual competency verification and participates in education programs provided.
Is alert to Quality Improvement and CQI issues as well as to unsafe working conditions. Notifies manager of concerns. Participates in unit based QI activities and is familiar with unit measurement data.
Non-Clinical/Indirect patient care
Pre-visit planning
Organizes and prioritizes daily work to ensure patient needs are met and provider schedules run efficiently.
Participates in huddles to anticipate, understand and address the daily needs of our patients and providers to ensure proper workflow
Reviews patient records against quality measures and best practice indicators and advises providers of potential documentation and care gaps
Prepares supportive documentation for scheduled appointments/procedures
Reviews record for completeness before appointment and update as appropriate
Inserts the required forms per procedure and department protocol
Follows up with patient or specialist to ensure patient care plans since last appointment were followed and results are available for physician review
Confirms that lab and other ancillary tests are performed and results documented
Post visit work
Enters charges and reviews patient record for billing accuracy performing quality checks on ICD-10 and CPT codes and other related information in order to streamline the billing process per practice protocols.
Assists the providers with work outside the visit related to managing a panel of patients.
Partners with patient and family in supporting patients’ short- and long-term goals.
Supports care coordination for identified patients across the continuum in collaboration with provider and community agencies
Performs designated tasks related to tracking test results and may communicate normal lab and imaging test results, either written or verbally as directed by provider.
Provides and reviews instructions to patient regarding any diagnostic test and procedures. Provides patient with written education materials and diagnostic prep as needed.
Serves as a liaison with patients, families to physicians, case managers, 3rd party payers, et al.
Reviews, manages and enters registry health data for identified patient populations
Monitors patient progress by utilization of disease specific registries to proactively reach out to patients to meet their health care goals.
Assists in the maintenance of the EMR
Scans miscellaneous loose reports into the EMR
Ensures exam rooms, supplies and equipment are maintained/stocked
Prepares equipment and packages to be sent for sterilization following site protocol
Maintains appropriate supplies and linen.
Prepares orders for routine medical supplies. Monitors expiration dates and rotates inventory.
Prepares, cleans and maintains equipment, addressing issues in a timely manner to ensure availability of equipment.
Cleans and prepares the exam room and other patient areas between patients.
Communication
Manages provider InBasket folders per department standards, including lab/test tracking and referrals.
Reviews faxes, letters, forms, etc. and completes as much necessary information within scope before handing off to provider.
Receives patient messages and reviews with provider.
Administrative Support
Provides back up or periodic administrative assistance to the practice as needed, including but not limited to
Answers provider phone calls and routes to appropriate person. Takes and documents clear messages, handles requests for information and researches issues.
Provides front desk coverage. Greets patients, registers patients verifying health insurance information, collects co-payments, etc.
Schedules patient appointments and collects pre-registration information, reviews and verifies eligibility of insurance.
Provides check out desk coverage. Schedules follow up appointments and/or provide information about recommended specialists. Schedules diagnostic and specialty appointments as ordered by the provider. Completes referrals and pre-authorizations per healthcare payer and practice protocols.
Organizational Responsibilities
Maintains strict adherence to the Lahey Health confidentiality policy.
Incorporates the Lahey Health Guiding Principles, Mission Statement and goals into daily activities.
Complies with all Lahey Health policies and clinical protocols.
Complies with behavioral expectations of the department and Lahey Health.
Demonstrates an understanding of the job description, performance expectations and competency assessment.
Demonstrates a commitment toward meeting and exceeding the needs of our customers and consistently adheres to customer service standards.
Participates in and successfully completes mandatory education
Demonstrates a commitment to life-long learning and their field.
Completes various special projects and responsibilities as assigned to share the workload and/or to recognize experience and/or performance.
Minimum Qualifications:
Education:
High School Diploma or equivalent required.
Preferred: Graduate of an Accredited Medical Assistant program or has obtained a Medical Assistant Certification (AAMA, CCMA, RMA, NCMA).
Licensure, Certification, Registration:
Preferred: Certification required upon hire and maintained if not a graduate of an accredited medical assistant program.
Note: Those hired prior to May 28, 2017 without a certification are grandfathered in this position.
Skills, Knowledge & Abilities:
Strong interpersonal and customer service skills required to communicate with patients, family members, physicians and other health care providers, as well as other colleagues. Knowledge of medical terminology. Must possess strong problem solving abilities and analytical skills to ensure patient’s needs are met. Must possess basic computer skills to input and retrieve clinical information, as well as patient registration and appointment information. Utilizes critical thinking and good judgement in performance of tasks. Must possess good organizational skills and the ability to multitask and to prioritize daily assignments to ensure smooth work flow
Experience:
None.
Key Relationships:
Position Purpose/Activities
Patients and families
Interacts with patients/families to facilitate all patient care needs.
Licensed Nursing Personnel
Support in providing quality patient care.
Physicians and other health care providers
Assist with patient visits, tests, and procedures
Administrative Director, Site Manager/assigned manager, Clinical Manager, Supervisor/Clinical Leader, as well as the Primary Care Director of Nursing
Receive general supervision, daily work assignments, and issue resolution.
Other Support Personnel
Work as part of an inter/intra departmental team to ensure patient satisfaction.
Scope/Impact Statement:
Work Schedule Indicators: Indicate either Yes or No as appropriate. Hours of work may be subject to change based upon the needs of the business/department.
On Call: No Shift Rotation: Yes Weekends: Yes
Physical Requirements & Environment:
For each category, select ONE option from choices below by placing an X in the space to the left of the entry.
Mental and Visual Attention
a)
The position requires basic mental and visual attention much or all of the time
b)
X
The position requires periods of concentrated mental and visual attention.
c)
The position requires a high degree of mental and visual concentration.
Physical Exertion
Weight
d)
Nature of work requires lifting or moving light weight (up to 20 pounds).
e)
X
Nature of work requires lifting or moving medium weight (over 20 and up to 75 pounds).
f)
Nature of work requires lifting or moving heavy weight (over 75 pounds).
Dexterity
g)
Flow of work and character of duties require average manual coordination.
h)
X
Flow of work and character of duties require above average manual coordination.
i)
Flow of work and character of duties require high manual coordination.
Range of Motion
j)
X
Duties require average range of motion.
k)
Duties require above average range of motion.
l)
Duties require high range of motion.
Physical Conditions
m)
X
Performance of duties allows for variation in positioning and tasks.
n)
Performance of duties requires remaining in position for prolonged periods of time.
Repetitive Motion
o)
X
Assignments require occasional repetitive motion.
p)
Assignments require frequent repetitive motion.
q)
Assignments require constant repetitive motion.
Working Conditions
r)
Working conditions include minimal exposure to elements such as odor, noise, dust, chemicals, temperature extremes or airborne pathogens.
s)
X
Working conditions include occasional exposure to elements such as odor, noise, dust, chemicals, temperature extremes or airborne pathogens.
t)
Working conditions include continuous exposure to elements such as odor, noise, dust, chemicals, temperature extremes or airborne pathogens.
Exposure to Hazardous Materials
u)
Performance of duties generally does not involve exposure to hazardous materials.
v)
Performance of duties occasionally involves exposure to hazardous materials.
w)
X
Performance of duties frequently involves exposure to hazardous materials.
Patient Care Conditions (select ALL that are applicable)
x)
X
Position entails exposure to blood and body fluids, standard precautions must be used.
y)
X
Assignments include transporting, transfer and positioning of patients.
z)
X
Incumbent must be continuously prepared to prevent a patient fall.
Sensory Requirements (select ALL that are applicable)
aa)
X
Performance of duties requires the ability to discern and identify colors
bb)
X
Performance of duties requires the ability to discern sharp from dull and hot from cold
cc)
X
Performance of duties requires the ability to hear soft and loud noises
Patient Care/Patient Contact Designation (check only one of the items listed below)
X Position has a direct impact upon health outcomes of the patient.
Position facilitates the process that may impact patient access to services.
No patient care/contact, and does not facilitate the patient care process or directly impact health outcomes.
Shape
This Job Description is intended to describe the general nature and level of work likely to be performed by people assigned to this classification. It is not intended to be construed as an exhaustive list of all responsibilities, requirements, duties and skills required of personnel so classified. Additional duties and responsibilities that are specific to the Department or Unit are identified and maintained by the Manager as an Addendum to the Job Description.
Authorization:
Primary Care Director of Nursing __
Department Management Authorization Title Date
Chief Operating Officer Primary Care
Senior Management Authorization Title Date
Carolyn Auty Compensation Manager _
Human Resources/Compensation Authorization Title Date
Summary for Posting: (For Human Resources Use Only)
This section will be completed by Human Resources based on the Physical Requirements & Environment section.
Medical Assistant I
The position requires periods of concentrated mental and visual attention. Nature of work requires lifting or moving medium weight (over 20 and up to 75 pounds). Flow of work and character of duties require above average manual coordination. Duties require average range of motion. Performance of duties allows for variation in positioning and tasks. Assignments require occasional repetitive motion. Working conditions include occasional exposure to elements such as odor, noise, dust, chemicals, temperature extremes or airborne pathogens. Performance of duties occasionally involves exposure to hazardous materials. Position entails exposure to blood and body fluids, standard precautions must be used. Assignments include transporting, transfer and positioning of patients. Incumbent must be continuously prepared to prevent a patient fall. Performance of duties requires the ability to discern and identify colors. Performance of duties requires the ability to discern sharp from dull and hot from cold. Performance of duties requires the ability to hear soft and loud noises.
As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more (https://www.bilh.org/newsroom/bilh-to-require-covid-19-influenza-vaccines-for-all-clinicians-staff-by-oct-31) about this requirement.
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Beth Israel Lahey Health
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