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For more information on everything FAU has to offer, please visit www.fau.edu/jobs.

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking an Associate Director, Academic Personnel - Boca Raton, FL.

The Associate Director of Academic Personnel initiates, manages, and evaluates a broad spectrum of academic personnel initiatives, including the development of processes related to collective bargaining, faculty hiring, assignment/evaluation, sabbaticals, and promotion and tenure. Under the guidance of the Associate Vice President for Academic Finance and Administration, the incumbent acts as a liaison to executive and academic leadership, including Vice Presidents, Associate/Assistant Provosts, Deans and Chairs/Directors, Faculty, as well as the staff of the State University System of Florida's Board of Governors.

Summary of Responsibilities:

• Leads, manages, and gives ongoing trainings in Interfolio (faculty information system) to faculty, Chairs, Directors, and Deans.

• Ensures required personnel reviews and procedures are performed and recorded in a timely manner by tracking individual actions and maintaining timelines and deadlines for submission of required results.

• Collaborates in the preparation and collation of background materials on faculty undergoing review for promotion and tenure.

• Works with Legal Counsel on personnel matters and serves as a liaison for discovery and public records requests relating to academic personnel. Processes and maintains faculty grievances.

• Other projects include updating academic personnel policies, implementing, and maintaining e-filing and e-portfolio systems for faculty personnel documents, and managing professional development programs for faculty members and academic leaders.

• Responsible for producing and maintaining reports such as faculty hires, promotion and tenure, and other ad hoc reports for the Provost and Vice Provost and other departments as needed.

• Manages the academic appointments and unit structures in Workday, ensuring that they are accurate and updated on a regular basis as faculty change roles, get promoted, or resign from the university.

• Manages the sabbatical application, review, and approval process.

• Ensures promotion and tenure policies and guidelines memos are updated annually and manages routing of promotion and tenure e-portfolios through Interfolio. Also assists the Associate Provost and University Promotion and Tenure Committee Chair with the Promotion & Tenure Open Forum.

• Ensures Post-Tenure Review (PTR) and Sustained Performance Evaluation (SPE) policies and guidelines are updated annually and manages routing of PTR/SPE e-portfolios through Interfolio. Also assists the Associate Provost with candidate notification and selection, as needed.

• Manages the new faculty orientation and faculty administrator bootcamp events.

• Maintains faculty offer letter templates and reviews offer letters for compliance.

• Serves as Chair for the Working Group on Personnel for the accreditation process and periodic reviews.

• Responsible for coordinating the planning and design of course offerings and communications with the Association of College and University Educators (ACUE) team in collaboration with the Associate Provost for Academic Personnel and his/her designee.

• Responsible for tracking faculty appointments within the Office of the Provost and working with the Provost to issue reappointment letters, as needed.

• Supports, coordinates, and staffs Collective Bargaining negotiation meetings, including preparing materials, scheduling meetings, recording minutes, posting CBA to the website, etc.

  The Office of the Provost at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

• State retirement options including tax-deferred annuities and Roth 403(b) plans.

• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php

• Sick Leave Pool Program

• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and six years of appropriate experience required.

Preferred Qualifications/Skills:

Strong oral and written communication skills, organizational skills, and attention to detail.

Salary:

$75,000 - $90,000 per year.

Exempt Administrative, Managerial, Professional (AMP)

College or Department:

Office of the Provost

Location:

Boca Raton

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m.

Application Deadline:

2024-05-02

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:

Resume

Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMODATIONS:

Individuals with disabilities requiring accommodation, please call 561-297-3057. 711

As a Hispanic-serving institution, Florida Atlantic University (FAU) is one of the most racially and ethnically diverse institutions in the Florida state university system. We are committed to recruiting and retaining talented faculty and staff. We embrace our shared responsibility to create and celebrate a welcoming and inclusive campus environment for all. Our community features excellent schools, a vibrant and safe community, and a sub-tropical climate conductive to year-round outdoor activities.

Florida Atlantic University is where your future begins.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.

To learn more about the vision and mission of FAU, please visit: www.fau.edu

In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to jobs@fau.edu.

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.

Clery Act Information (https://www.fau.edu/police/clery.php)

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.