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The Massachusetts Department of Public Health (DPH) seeks an experienced finance leader to serve as ourDirector of Contracts and Payments. The Director of Contracts and Payments is responsible for purchasing goods and services for the Bureau of Infectious Disease and Laboratory Sciences (BIDLS). The incumbent is responsible for fiscal planning and management, procurement and purchasing, contracts, monitoring, and payments for BIDLS. The incumbent will ensure appropriate and efficient systems, lead quality improvements, collaborate with program and procurement staff to implement workflows between procurement and contracting, and ensure contracting is done promptly and appropriately. The Director of Contracts and Payments will implement the infrastructure and systems needed to support strategic objectives. Contract oversight includes implementing policies and procedures to improve operations of the billing team and contracts team, processing 2,300 contracts and encumbrances annually as well as maintaining the appropriate internal controls through the review of contract compliance and monitoring changes in funding availability that will affect contracts through the direct supervision of staff. Payment and supplies oversight include implementing policies and procedures to support the improved workflow of the unit that processes approximately 5,000 invoices per year as well as maintaining appropriate internal controls through the supervision of staff. Learn more aboutwhat it’s like to work at the Bureau of Infectious Disease and Laboratory Sciences. _Duties and Responsibilities (these duties are a general summary and not all inclusive):_ * Manage policies and procedures for BIDLS A&F function related to contracting, procurement, purchasing, and payments to ensure they are clear, understood, and implemented and that limited resources are maximized (including ch.149). Integrate racial equity into all policies and procedures, including procurement of goods and services from all qualified vendors. Provide support to the A&F team and program staff in resolving complex issues covering multiple functions. Ensure that A&F Deliverables are met and tracked. The incumbent will also provide guidance and support the development of monitoring processes for all of BIDLS contracting; forecast utilization of state, federal grant, trust and retained revenue dollars to support programs and services; oversee unit rate and cost reimbursement payment processes; oversee execution of facility contracts under Chapter 149; and analyze and present reports in an accurate and timely manner. * Lead utilization analysis for mid-year adjustments to direct service contracts and supports the unit director in responding to budget exercises, fiscal assignments, and reporting requirements. Procurement includes implementing processes to ensure the timely and accurate posting of requests for response, requests for quotes and notices of intent through the supervision of staff. * Direct BIDLS procurement, purchasing, and contracting staff and assure that assignment of duties is consistent with knowledge and training; evaluate progress toward stated goals. Ensure all staff members have the appropriate training to utilize COMMBUYS, PTS, the Commonwealth Information Warehouse, MMARS, Microsoft Excel, and any other application necessary to fulfill their role effectively and efficiently. * Represent BIDLS and the A&F Team on project-specific work groups, task forces, and/or committees. * Provide a bridge to ensure that communication remains open and transparent between the BIDLS Administration & Finance supervisors and their teams within the A&F Unit, Purchase of Service, Accounting offices and other DPH bureaus, and offices that work collaboratively with BIDLS programs. The incumbent provides a link between the programmatic goals and fiscal support required to reach those goals while ensuring collaboration and cooperation between the bureau and other stakeholders. The incumbent translates financial concepts and to effectively collaborate with programmatic staff and other colleagues who do not necessarily have finance backgrounds. _Preferred Qualifications:_ * Knowledge of the principles and practices of financial management, including financial analysis and financial information recording and processing. * Familiarity of the principles and practices of management, including planning, organizing, directing, motivating and decision-making. * Understanding of the principles and practices of accounting and federal grant rules and regulations. * Awareness of the methods of general, statistical, and technical report writing. * Knowledge of the organization of state government. * Knowledge of the principles and practices of organizational management. * Keen knowledge of the principles, practices, and techniques of supervision. * Demonstrated knowledge and experience in program policy and development, analysis and program evaluation including the demonstrated ability to anticipate and identify problems and develop solutions that are creative, innovative, and flexible. * Excellent communication and relationship-building skills with an ability to prioritize, negotiate, and work with various internal and external stakeholders. * The ability to identify and implement best practices, work independently, think strategically, plan for the long-term success of the organization and effectively delegate tasks. * Excellent verbal and written communication and reporting skills. * Experience in managing all aspects of work associated with a project, including the details and organization of very complex projects. * Ability to analyze and determine the applicability of financial and program data, draw conclusions, and make appropriate recommendations. * Ability to exercise sound judgment and exercise discretion in handling confidential information. * Able to anticipate and analyze complex situations and take corrective actions to prevent problems from occurring. * Means to establish and maintain working relationships with supervisors, peers, co-workers, subordinates, state agencies, vendors, and others. * Potential to coordinate the efforts of others in accomplishing assigned work objectives. * Power to organize work by establishing operating and/or reporting relationships and assigning work accordingly. * Skilled to manage multiple tasks simultaneously as a result of effective planning, delegation and communication. * Ability to set priorities and identify and implement strategies to solve problems. _Working Conditions:_ May include functions in support of emergency. _About the Bureau of Infectious Disease and Laboratory Sciences (BIDLS):_ The DPH Bureau of Infectious Disease and Laboratory Sciences (BIDLS), predominantly located in Jamaica Plain, provides public health response to infectious disease. These services include programmatic and epidemiologic response, as well as laboratory testing through the State Public Health Laboratory (SPHL). Infectious disease response services address concerns of the general public as well as those disproportionately affected by infectious disease through a variety of risk factors. BIDLS administers ongoing disease reporting for over 90 reportable diseases in the state. Disease reporting review and follow-up with clinical providers and local boards of health is a central function of the bureau. Surveillance activity is complemented by an extensive contracted service system. These services are funded through state and federal resources and include prevention education, community outreach screening for infectious disease, immunization services, health service navigation, medical case management, insurance enrollment, housing assistance, and referral and linkage to infectious disease treatment. The SPHL provides scientific expertise and capacity to identify infectious agents, chemical agents, and other toxins that cause human disease. The SPHL is an active partner in joint activities with other bureaus/agencies such as environmental health, food and drug, agriculture, disease prevention and health promotion programs, and public safety. The SPHL is a reference laboratory of the national Laboratory Response Network (LRN) and is a U.S. Centers for Disease Control and Prevention (CDC) Select Agent laboratory. SPHL staff work closely with laboratory and disease prevention programs at the CDC, and partners with the U.S. Department of Homeland Security (DHS). _About the Department of Public Health:_ The mission of the Massachusetts Department of Public Health (DPH) is to prevent illness, injury, and premature death, to assure access to high quality public health and health care services, and to promote wellness and health equity for all people in the Commonwealth. We envision a Commonwealth in which all people enjoy optimal health. Massachusetts ranks among the healthiest of states according to comparative analyses, but we face numerous challenges, including chronic and infectious disease, substance abuse, violence, preventable hospitalizations, and health disparities. DPH coordinates programs and policies to address specific diseases and conditions and offer services to address the needs of vulnerable populations. We also develop, implement, promote, and enforce regulations and policies to assure that the conditions under which people live are most conducive to health and enable people to make healthy choices for themselves and their families. We license health professionals, healthcare facilities and a variety of businesses that impact public health. We operate the state laboratory and four public health hospitals. We monitor health status and manage vital records including births, marriages and deaths. We educate people about public health issues and work closely with local boards of health and community partners to identify and solve public health problems. More information can be found at:Department of Public Health | Mass.gov _Pre-Hire Process:_ A tax & background check will be completed on the recommended candidate as required by the regulations set forth by the Human Resources Division prior to the candidate being hired. Education, licensure, and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website. If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Request Form* * For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #4 MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, professional internship, administrative, supervisory, or managerial experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results) or (B) any equivalent combination of the required experience and substitutions below Substitutions: I. A certificate in a relevant or related field may be substituted for one (1) year of the required experience. II. A Bachelor's degree in a related field may be substituted for two (2) years of the required experience. III. A Graduate degree in a related field may be substituted for three (3) years of the required experience. IV. A Doctorate degree in a related field may be substituted for the four (4) years of the required experience. *Comprehensive Benefits* When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Accounting and Finance* *Organization: Department of Public Health *Title: *Director of Contracts and Payments Location: Massachusetts-Boston-305 South Street Requisition ID: 240004S8