Enable America Jobs

We are seeking a dynamic and motivated Staff Accountant / Accounts Payable Specialist to join our team. In this role, you will play a crucial part in helping us achieve our mission by putting our core values into action every day. If you are passionate about providing exceptional service, thrive in a fast-paced environment, and are ready to make a significant impact, we want to hear from you! The Staff Accountant/Accounts Payable Specialist is responsible for managing the accounts payable process and assisting with general accounting functions. This role requires a keen eye for detail, strong organizational skills, and the ability to work collaboratively with internal and external stakeholders. The ideal candidate brings expertise in AP processes and general accounting skills, strong analytical skills, and solid communication skills. Key Accountabilities: Accounts Payable Responsibilities: - Analyze and process invoices in accordance with company policies and procedures. - Verify invoices are accurate and supported by appropriate approvals and receiving documentation (2-way match for services, 3-way match for goods). - Prepare weekly payment runs including check payments, wire transfers and AMEX payments. Prepare documentation to support weekly payment runs and provide to Corporate Controller. Contact vendors to provide remittance advice for wire transfers and other electronic payments. - Reconcile vendor statements, research and resolve discrepancies. Identify and escalate issues timely; maintain critical vendor accounts. - Manage accounts payable e-mail account by saving vendor invoices and researching and responding to vendor inquiries. - Support month-end and year-end close processes by ensuring timely entry of invoices and follow up with invoice owners so that approvals and payment holds are resolved prior to deadlines. - Audit freight invoices and process for payment. - Support year-end external audit as needed. - Maintain vendor Form W-9 information and prepare annual 1099 filings. - Follow established accounts payable policies, procedures, and control processes to ensure the accuracy of accounts payable. - Review employee expense reports to confirm compliance with company policy and process for payment. General Accounting Responsibilities: - Assist in month-end and year-end closing processes, including journal entries and account reconciliations. - Prepare and maintain schedules for prepaid expenses, fixed assets, and other balance sheet accounts. - Conduct variance analyses and provide explanations for significant fluctuations. - Assist with audits by providing necessary documentation and explanations. Other Duties: - Contribute to process improvements and efficiency enhancements within the accounting team. - Maintain compliance with internal controls, company policies, and relevant regulations. - Support ad hoc projects and initiatives as directed by management. Requirements: - Bachelors degree in accounting, finance or related field from an accredited college or university - 3+ years experience in accounts payable and general accounting functions in a small to mid-sized corporate accounting environment - Oracle JD Edwards software experience is a plus; however not required - Knowledge of 1099 reporting - Strong understanding of accounting principles (GAAP) - Proficiency in Microsoft Excel and other accounting software - Must be detail-oriented, organized and professional - Candidate should possess strong time management skills and problem-solving skills - Ability to manage multiple priorities and meet deadlines Work Environment: - Office-based with potential for hybrid remote work, depending on company policy - Collaborative team environment with opportunities for professional development