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Job Information
BlackRock Executive Assistant, EMEA Client Core COO in Budapest, Hungary
About this role
BlackRock is looking for an administrative assistant for the EMEA Client Core COO and team. The EMEA Client Core COO team is a multi-function team based in both London and Budapest. The team oversees the effective operation of BlackRock’s EMEA Client Business and are also responsible for managing regional and global stakeholders, ensuring BlackRock delivers the capabilities needed to meet all of our clients in the region.
The administrative assistant will be based in Budapest and primarily support the London based EMEA Client Core COO by providing administrative, organizational, and logistical support. The administrative assistant will also provide support to three Director’s and the wider team based in London and Budapest.
The ideal candidate will have excellent communication, interpersonal, and problem-solving skills, as well as a high level of discretion and confidentiality.
Responsibilities:
Manage the calendars and schedules of the teams’ leaders, ensuring they are well-prepared for meetings and events
Coordinate travel arrangements, expense reports, and visa applications for the senior leaders and the team
Organize and facilitate team meetings, workshops, and offsites, including preparing agendas, minutes, and materials
Organise the itineraries of visitors, co-ordinate conference rooms and materials.
Meeting and event preparation and organization across multiple locations.
Build networks with teams in the Global Client Business and their assistants along with local business partners.
Keep the EMEA Client Core COO and team informed of opportunities to better connect the teams in London and Budapest (visitors, events, initiatives etc)
Perform ad hoc project work and provide additional assistance to teams as required.
Assist with the onboarding and orientation of new hires and interns
Support the delivery of management committees, including minute taking, action management, collation of packs and distribution of materials
Skills & Qualifications:
At least 3 years of experience as a personal assistant, executive assistant, or a similar role in a fast-paced and dynamic environment
Proficient in Microsoft Word, PowerPoint, Excel, and other relevant software and tools
Excellent verbal and written communication skills in English
Strong organizational, time management, and prioritization skills, with the ability to multitask and handle multiple deadlines
Exceptional interpersonal and relationship-building skills, with the ability to work effectively with diverse stakeholders at all levels
Ability to multitask
Enjoys meeting, organising and coordinating people and events
Enjoys a high-pressure environment and working with people
High degree of professionalism, discretion, and confidentiality, with the ability to handle sensitive and confidential information
Proactive, flexible, and adaptable, with the ability to work independently and as part of a team
Passionate about data and technology, and eager to learn and grow with the Aladdin team
Education:
- Bachelor's degree or equivalent experience in business administration, management, or a related field
Our benefits
To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.
Our hybrid work model
BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.
About BlackRock
At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.
This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.
For additional information on BlackRock, please visit @blackrock (http://careers.blackrock.com/) | Twitter: @blackrock (https://twitter.com/blackrock) | LinkedIn: www.linkedin.com/company/blackrock
BlackRock is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to age, disability, race, religion, sex, sexual orientation and other protected characteristics at law.
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