Job Information
MyFlorida ACCOUNTANT I - 64069404 in BUNNELL, Florida
ACCOUNTANT I - 64069404
Date: Jun 25, 2024
Location:
BUNNELL, FL, US, 32110
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 831976
Agency: Department of Health
Working Title: ACCOUNTANT I - 64069404
Pay Plan: Career Service
Position Number: 64069404
Salary: $40,000.00
Posting Closing Date: 07/09/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
Internal Agency Opportunity
Applicants accepted only from Department of Health employees, (includes OPS, Career Service, SES or SMS employees). Applicants will not be accepted from outside of the department.
Your Specific Responsibilities:
This is a highly responsible accounting position requiring independent judgment to perform accounting functions and procedures, primarily in accounts receivables, and under the supervision of the Accountant Supervisor II-SES. Duties involve cash receipts, revenues, payroll reallocations, and administrative clerical support. This position will back up the Human Resources position. This position will also assist in Vital Statistics and is commissioned as Deputy Registrar working with the Local Registrar and Chief Deputy Registrar to comply with vital statistic laws, rules, and procedures. As this position constantly monitors confidential data, it is charged with protecting the sensitive nature of the information. Specific duties and responsibilities are as follows.
Incumbent responsible for daily collections of CHD deposits. Verifies daily cash receipts and summarizes by program.
Prepares all CHD deposits for Clinic, Environmental Health, Vital Statistics, and miscellaneous receipts. Codes, enters and transmits all transactions into the FLAIR accounting system in accordance with 11APM21. Deposits FCHD's cash receipts timely and accurately to the Department's Trust Fund. Prepares and enters electronic Medicaid revenues and daily credit card receipts. Pulls all EFT’s and reports them daily to the Fiscal Office for Client Payment processing.
Monitors daily and monthly reports for cash receipt activity. Prepares any entries necessary to move revenue to appropriate Level 4 and Level 5's. Uses state computer systems -- FLAIR, FIS, FIRS, RDS, CMS, PALM, HMS-- designed to assist with accounting functions. Processes any cash receipt items subsequently returned to FCHD for insufficient funds. This includes contacting clients, collecting service charge, and following up until item is resolved according to appropriate procedures.
Responsible for a DOH purchasing card in compliance with the "Purchasing Card Program User Guidelines." Purchase items as requested by all Flagler CHD departments with or without Pcard required. Access Ariba on Demand (AOD) to complete purchase requisitions and order supplies and miscellaneous items for FDOH-Flagler in all program areas. Assists and completes documentation for program managers and staff with Advance Payment, Single Source, Incentive and Promotional guidance and requests as needed. Receives all purchase requests from program purchasers and process timely into AOD. Creates all Flagler CHD purchase requisitions and ensures accuracy and compliance with purchasing policies and procedures. Enters all required fields of the purchase requisition to include but not limited to, correct program billing codes, commodity code and object codes. Employee receives items for all purchases made in AOD with the guidance of the program purchaser receipt documentation. This position is responsible under the direction of the Business Manager III to develop and implement Desk Procedures in guiding all department purchasing staff on the basic use and processes of ordering and receiving via AOD. Desk Procedures shall include, but not be limited to: preparing and submitting purchase requisitions, and proper coding. This employee shall act as Account Holder, and enter charges in WORKS with correct budget codes, using the DOHP 56-44-10, Department of Health Purchasing Card Program User Guidelines. Attach all supporting documentation for payments made and ensure timely payment processing. Maintains electronic files on all purchase requisitions and purchase orders as applicable.
Lead coordinator for Business Office Retention duties include but not limited to following retention schedule policy, boxing up year-end documents, and labels with appropriate destruction information. Maintain and organize Retention Storage, track all retention boxes via the Record Retention List, and prepares DH1305 Disposition Request Forms to be submitted to the RMLO for destruction. Destroys records based on guidance from RMLO upon approval. The Business Office is fully electronic. This includes Vital Statistics, Accounts Receivable, Accounts Payable, Finance and Accounting, Human Resources, IT and Facilities. Ensures all office records are scanned appropriately by Fiscal Year and by program. Maintain, monitor and perform Retention duties on electronic records.
Assist Business Manager III with Flagler CHD and Baker CHD with various administrative and accounting tasks to include but not limited to (A) Payroll Reallocations with Transfer (TR) 58s and 96s (B) Performs Pharmacy Insurance. Estimates and Inventory for Year End procedures. (C) Monthly Property Inventory Taker for all departments and provides inventory to the Property Custodian Delegate. (D) Assists with Yearly Desk Procedure review, update and publish. Updates throughout the year as processes change. (E) Performs Unannounced Quarterly Change Fund Audit for all CHD cash drawers at all locations, and uploads to SharePoint for reporting.
Monitor and reviews Contracts, MOA’s and MOU’s for billing purposes. Invoices, tracks, and collects payment from all Vendors either monthly, quarterly, or yearly depending on agreement. Follows-up with the vendor when not paid timely and have a good rapport with them.
Runs reports, prints, and mails client statements to those who haven’t paid for services. This is performed monthly in Conjunction with the Collections and Write Off process. Verifies statements are correct with fiscal department for certain programs. Documents and tracks number of statements mailed to clients via spreadsheet, and updates HMS Notes when mailed. Send necessary items to collections if necessary. Coordinates with Fiscal Assistant I to assure amounts invoiced monthly to outside agencies are being billed and collected. Works to assure Accounts Receivable Control Account balances are reviewed and properly written off in compliance with Accounts Receivable policy DOHP 56-66 08. This position is responsible for the coordination, completion, and timely submission of Delinquent Account Receivable reports monthly and yearly to the Bureau of Finance and Accounting.
Human Resources Liaison – Back Up to Human Resource Liaison when not available. Assists with all human resource office needs based on agreement provided by Human Resources in Central office.
Other duties as assigned.
Required Knowledge, Skills, and Abilities:
Computer experience, basic math and accounting skills, office machine.
Qualifications:
Minimum –
Willing to work before, during, and/or beyond normal work hours or days in the event of an emergency? This may include working in a special needs or Red Cross shelter, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
At least 1 year of HMS experience.
Familiar with Microsoft suite with proficiency in utilizing Excel.
Experience working in FLAIR.
Preferred –
Current Department of Health employee
Experience working with AOD (Ariba on Demand)
Experience working with FIRS (Financial & Information Reporting System)
Experience working in a human resource department.
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
Work Location: 200 Dr. Carter Blvd, Bunnell FL 32110
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com );
Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Nearest Major Market:Palm Coast