Job Information
Harvard University Program Manager in Cambridge, Massachusetts
65677BRAuto req ID:65677BRJob Code:405012 Admin Professional (N) Department Office Location:USA - MA - Boston Business Title:Program Manager Systems TransformationSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :056Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications:5 or more years of related experience preferably in an academic, health care, or other complex environment. Higher education may count toward years of experience.
Additional Qualifications and Skills:
College degree preferred.
The Program Manager must have a positive nature and be flexible, enthusiastic, thorough, and energized by change.
Exceptional interpersonal, communications, writing, and problem-solving skills are essential, as is the ability to function in a rapid pace, growing entrepreneurial setting.
The Program Manager must have a strong work ethic and embody a “can-do,” upbeat attitude.
An interest in learning basic research skills (e.g. data gathering, data analysis) is welcomed, but not required.
The Program Manager must handle confidential material with discretion, have superior team and service orientations, exemplify outstanding judgment, prioritize competing priorities and interests, meet deadlines, and work well both independently and in teams.
A passion for and record of planning and executing high quality processes, events, and deliverables are essential.
The Program Manager must be proficient in Microsoft Office and Outlook.
Proven project and/or program management skills required.
Previous experience in academia or health care will be highly valued.
Experience with quality improvement, healthcare transformation, and/or primary care are highly desirable.
Additional Information:This is a one-year term position from date of hire with possibility of extension, contingent on work performance and continued funding to support the position.
This position is hybrid, with 1-2 days in the office each week preferred to co-work with the grant team and faculty.
Travel required: In addition, this role will partake in site visits to each of our three grant partners twice per year. These trips will be paid for by the corresponding grants.
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
The Harvard Medical School is not able to provide visa sponsorship for this position.
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Department:Center for Primary CarePre-Employment Screening:Identity Schedule:35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm
This position is hybrid, with 1-2 days in the office each week preferred to co-work with the grant team and faculty.
Travel required: In addition, this role will partake in site visits to each of our three grant partners twice per year. These trips will be paid for by the corresponding grants.
Job Function:General Administration Position Description:
The HMS Center for Primary Care is recruiting for a Program Manager (PM) for its Systems Transformation team. The Program Manager reports to the Managing Director, and works closely with the Faculty Director of Systems Transformation, collaborating with Center leadership, participating practices, vendors, and constituencies. The PM must be organized, thorough, and energized by change. The ability to function in an entrepreneurial setting is essential. The PM must handle confidential material with discretion, have a strong team and service orientation, must exemplify outstanding judgment and flexibility, prioritize and meet deadlines, and work independently and in a team environment with minimal supervision.
The PM will spend the majority of his/her time supporting the Quality Improvement teams on the Technology Enabled Education for Community Health (TEECH), a 5-year program to equip primary care practitioners (PCPs) in rural areas with the knowledge necessary to provide high-quality specialty care. The PM will also support the work of a virtual, accredited healthcare leadership course for Medical and Clinical Directors, and projects with Center partnerships such as Upstream, the National Association of Community Health Centers and others. The PM's portfolio of programmatic responsibilities will evolve over time, but the responsibilities outlined below are applicable to the full range of work. Experience or deep interest in Quality Improvement or Performance Improvement work is strongly preferred.
Manages & co-leads/day-today activities for TEECH project.
Handles a significant amount of detailed work as it relates to project management, research & external communication.
Develops and implements complex administrative systems and procedures.
Serve as the Center’s representative for program and project work at select meetings and calls when senior team members are unavailable.
Advises and trains appropriate external partners, including participating partner sites accordingly, including monitoring of PDSA cycles, guidance for data collection and broadcasting, assistance writing project charters and other QI inflected work.
Serve as principal contact and liaison with leadership, innovators, vendors, faculty, staff, mentors, students and others for designated programs, projects, events, and assignments.
Plan and manage all agendas and logistics for programs, calls, meetings and other assignments.
Support curriculum development and planning by helping to identify and secure guest speakers, triaging requests, and conducting background research.
Develop timelines and maintain close communication with grantees, team members, leadership, stakeholders, and others to ensure adherence to milestones and the completion of deliverables.
Manage application processes including grant search, request for applications development, submission and review, selection committee meetings, and notifications.
Assist with the writing, editing, and review for request for applications, newsletters, media deliverables, grants, and other materials related to designated programs, projects, events, and assignments.
Collaborate with programmatic and communications teams to write up, publish, and disseminate findings of Center work.
Oversee the execution of team action items in a timely manner.
Develop and maintain dashboards and other reporting materials.
Execute all admin and operational functions for designated programming and projects, including but not limited to the execution of meetings and events (virtual and in-person, including pre and post activities); preparing collateral including detailed agendas, proposals, and reports; gathering data and research content; manage team data repository; etc.
Manage day to day finance for the team, including the monitoring and reconciliation of all expenditures and reimbursements, adherence to budgets, etc.
Contribute to the Center’s goals by providing support to other programs and teams.
School/Unit:Harvard Medical School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Commitment to Equity, Diversity, Inclusion, and Belonging:We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values (https://hms.harvard.edu/about-hms/campus-culture/mission-statement-community-values)
https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statementBenefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format:Hybrid (partially on-site, partially remote) LinkedIn Recruiter Tag (for internal use only):#LI-WG1Work Format Details:This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.