Job Information
Loyola University Chicago ADMINISTRATIVE ASSISTANT II in Chicago, Illinois
ADMINISTRATIVE ASSISTANT II Thank you for your interest in Loyola University Chicago. To view open positions, please enter your search criteria below. You may view all open positions by not specifying any search criteria and selecting the "Search" button. Bookmark this Posting | Print Preview | Apply for this Job
Position Details
Position Details
Job Title ADMINISTRATIVE ASSISTANT II
Position Number 8150268
Job Category University Staff
Job Type Part-Time
FLSA Status Non-Exempt
Campus Maywood-Health Sciences Campus
Department Name CARDIOVASCULAR INSTITUTE
Location Code CARDIOVASCULAR INSTITUTE (06350A)
Is this split and/or fully grant funded? Yes
Duties and Responsibilities
Perform and oversee basic administrative duties within the CVRI institute functioning independently in planning and coordinating multiple projects and tasks simultaneously
Coordinate CVRI seminar speakers including advertising announcements, itineraries and travel
Assist with design and maintenance of CVRI website
Serve as liaison with all faculty and staff in all School of Medicine departments and institutes
Provide administrative support for the CVRI Co-Directors including answering and screening telephone calls and visitors, taking messages and making referrals
Maintain Co-Directors’ calendars, schedule meetings and make room reservations
Coordinate retreats and other events
Attend meetings as requested
Handle special projects as requested
Perform related duties as assigned
Minimum Education and/or Work Experience
High school diploma or equivalent and a minimum of three year of experience in an administrative position.
Preferred Qualifications:
Bachelor’s degree in a related field is preferred. Knowledge in fundraising and/or higher education is considered beneficial.
Qualifications
Ability to follow oral and written instructions and established procedures.
Ability to perform basic filing, office procedures and word processing.
Ability to maintain accuracy and consistency.
Ability to communicate verbally.
Ability to finish tasks in a timely manner
Ability to maintain confidentiality
Ability to compose letters and memorandums
Ability to deal calmly and courteously with people
Ability to function independently and manage own time and work tasks
Ability to work as an effective team member
Ability to organize workflow
Ability to plan, coordinate and develop multiple projects
Ability to maintain office files and follow standard office procedures
Ability to work on routine job with interpersonal contact skills
Ability to interact with internal and external constituents
Certificates/Credentials/Licenses
N/A
Computer Skills
Proficiency with Microsoft Word, Microsoft Power Point, Microsoft Excel, Basic Keyboarding Skills, Access, Groupwise.
Supervisory Responsibilities No
Required operation of university owned vehicles No
Does this position require direct animal or patient contact? No
Physical Demands None
Working Conditions None
Open Date 05/23/2024
Close Date
Special Instructions to Applicants
Diversity and Inclusion Statement Diversity, Equity, and Inclusion
As one of the nation’s largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion (https://www.luc.edu/diversityandinclusion/) . We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits (https://cld.bz/c/sy7N6a?utm_medium=email&utm_source=transactional&utm_campaign=CldBz-Share-Collection) centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
Quick Link for Posting https://www.careers.luc.edu/postings/28246