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Summary This position is located in the Department of Housing and Urban Development, Assistant Secretary for Public and Indian Housing. If you do not meet any of the categories listed below, you may wish to apply under announcement 24-HUD-1616-P which is open for any U.S. citizen to apply. Please refer to that announcement for details on open period, eligibility, and how to apply. Responsibilities As an Administrative Specialist, you will: Analyze and evaluate quantitative or qualitative effectiveness of program operations in meeting established goals and objectives. Develop measurement criteria, procedures, and data collection instruments that meet the needs of assigned study. Assist senior analysts in conducting special studies of program functions and work processes, i.e., developing life cycle cost analyses for a program or performing cost benefit or economic evaluations of current or projected programs. Arrange for the preparation of briefing materials, talking points and executive summaries to be viewed by the office director. Review and analyze presentation materials, or work with presenter to develop materials that meet standards for clarity and conciseness, while taking into account the current management and political trends. Maintain a current knowledge of administrative policies and procedures. Develop, devise and analyze internal administrative policies, procedures and management processes of the office through independent reviews, coordination with internal and external components, preparation of special reports, and extensive research and analysis. Monitor all office administrative functions and transactions, and prepares a variety of reports utilizing various data bases and automated systems. Requirements Conditions of Employment The official duty station for this position will be in Chicago, Illinois. Failure to report to duty at this location may be grounds for a disciplinary action, including removal. Key Requirements: Must be U.S. Citizen or U.S. National. A one year probationary period may be required. Must successfully complete a background investigation. Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency. Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer. If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so. Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form i-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S. Obtain and use a Government-issued charge card for business-related travel. Please refer to "Additional Information Section for additional Conditions of Employment." Qualifications You must meet the following requirements within 30 days of the closing date of this announcement. Specialized Experience: For the GS-11 grade level, you must have one year (52 full weeks) of specialized experience at a level of difficulty and responsibility equivalent to the GS-9 grade level in the Federal service. Specialized Experience for this position includes: Providing administrative support to leadership (e.g. correspondence formatting, tracking, and responses; travel policy and arrangements; systems input; scheduling; invoicing; materials and supplies tracking and ordering; data management; general facilities and personnel management; and agenda and preparation for meetings and conferences); AND Communicating and interacting with diverse groups concerning administrative and programmatic issues by making presentation; AND Researching, coordinating and developing reports and responses. OR Education: You may substitute education for general or specialized experience as follows: Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or LL.M., if related. OR Combination: You may qualify by a combination of experience and education. To combine education and experience, the total percentage of experience at the required grade level compared to the specialized experience requirement, as well as the percentage of completed education compared to the education requirement must equal at least 100 percent. Only graduate level education in excess of the first 36 semester hours (54 quarter hours) may be combined to be considered for qualifying education. Experience may have been gained in either the public, private sector or volunteer service. One year of experience refers to full-time work; part-time work is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/day/year, and indicate number of hours worked per week on your resume. Time-in-Grade: In addition to the above requirements, you must meet the following time-in-grade requirement, if applicable: For the GS-11 you must have been at the GS-9 level for 52 weeks. Time After Competitive Appointment: Candidates who are current Federal employees serving on a non-temporary competitive appointment must have served at least three months in that appointment. Education The education generally must be from an accredited (or pre-accredited) college or university recognized by the U.S. Department of Education. If you are qualifying based on foreign education, you must submit proof of creditability of education as evaluated by a credentialing agency. Refer to the OPM instructions. Additional Information OTHER INFORMATION: We may select from this announcement or any other source to fill one or more vacancies. Relocation expenses will not be paid. Relocation incentive will not be paid. Recruitment incentive will not be paid. This is a bargaining unit position. This position is Non-Exempt from the Fair Labor Standards Act (FLSA). HUD offers alternative and flexible work schedules. This announcement may be used to fill additional vacancies for similar positions across HUD. During the online application process, you will be asked to specify if you would like your application information shared with other hiring managers in the Program Office listed in this announcement or in other HUD Program Offices. Opting to share your application information will not impact your application for this announcement, nor will it guarantee further consideration for additional positions. CONDITIONS OF EMPLOYMENT (CONTINUED): HUD employees are subject to a number of government-wide and HUD specific ethics laws and regulations, including restrictions on working in a real estate related business, and having Section 8 tenants, along with other prohibited interests and activities. To review applicable ethics rules and HUD specific restrictions, please visit https://portal.hud.gov/hudportal/HUD?src=/program_offices/general_counsel/ethics.