Enable America Jobs

Description

We are offering a short term contract employment opportunity for a Part Time Executive Assistant in our traditional office located in CHICAGO, Illinois. As an integral part of our team, you will predominantly focus on providing high-level administrative support, involving tasks such as calendar management, client interactions, and travel arrangements.

Responsibilities:

• Managing and maintaining the CEO's calendar and schedules for other executives as needed.

• Handling a daily volume of 10-20 incoming calls and ensuring they are appropriately transferred.

• Being the primary point of contact for office visitors, greeting clients and providing a welcoming environment.

• Coordinating travel arrangements for the CEO and other executives, including both domestic and international travel.

• Performing traditional office manager duties to ensure smooth office operations.

• Overseeing the stocking and maintenance of the break room.

• Utilizing various software systems such as ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, and Kronos Timekeeping System for various administrative tasks.

• Managing office inventory and maintaining adequate office supplies.

• Handling inbound calls and correspondence professionally and efficiently.

• Representing the organization as the first point of contact for visitors and clients.

Requirements • Minimum of 2 years experience as an Executive Assistant

• Proficient in ADP - Financial Services

• Experience using Cisco Webex Meetings for scheduling and coordinating

• Familiarity with Concur for expense reporting

• Demonstrated skills in using CRM for customer relationship management

• Knowledge of Kronos Timekeeping System and About Time software

• Proven ability in Calendar Management

• Excellent Communication skills, both written and verbal

• Experience in managing Conference Calls and Correspondence

• Ability to track inventory and Maintain Office Supplies

• Experience in Answering Inbound Calls professionally and efficiently

• Proven track record in Arranging Travel for executives

• Must possess strong organizational and multitasking skills

• Attention to detail and problem-solving abilities

• Ability to work independently and as part of a team

• High level of discretion and confidentiality

• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .