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The Program Development Specialist is responsible for managing all assigned grants and contracts throughout their lifecycle, from the concept design process to the final report. Among their primary responsibilities are (1) coordinating all steps of grant application and reporting processes within their portfolio, including reviewing and writing detailed narratives, assembling budgets, and performing quality management tasks on program data;(2) tracking and analyzing program outcomes and deliverables, including process indicators such as case manager caseloads, and (3) communicating with internal teams, partners, and funders to ensure timely and accurate internal and external submissions for applications, reports, budgets, contracts, and other compliance materials.

The Program Development Specialist serves as a liaison between the Center for Housing and Health's (CHH) and AFC's programs, evaluation, data services, and finance departments, performing project management on all grants and contracts in their portfolio. The Program Development Specialist also provides guidance to CHH program teams concerning compliance with contractual and statutory requirements and has major responsibility for the review of the overall quality of any and all funder submissions. Additionally, all Program Development staff must demonstrate content expertise related to their portfolio and should offer peer support to other members of the Program development team as requested by the department director.

The salary for this role is $51,809 to $54,487 annually.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Grant Seeking

• Collaborate with the housing programs team to design new and strengthen existing programs based on emerging best practices in the field

• Identify prospective public grant opportunities that can sustain or strategically expand CHH's housing programs and services

• Lead the preparation and timely submission of public grant applications for housing programs

• Write the majority of narrative for applications and re-applications within assigned portfolio

• Maintain knowledge base and ensure proposals are informed by community need and CHH's service capacity

Reporting

• Submit all required reports accurately and on-time

• Coordinate reporting associated with program grant portfolio, including narrative, data, and financial components

• Write the majority of narrative for reports within assigned portfolio

• Ensure programmatic data collection is in alignment with required funder reports

• Understand and develop competence with a wide variety of program management applications and online funder systems

Fiscal Management

• Develop budgets for proposals

• Organize and provide support and input to regular program expenditure review meetings

• Recommend budget changes based upon program activities

• Act as a financial liaison with funders

Contract Management

• Develop, update, and revise scopes of service for partner agencies

• Provide expert guidance to CHH's and AFC's programs and finance teams concerns

• compliance with contractual and statutory requirements

• Serve as a primary contact for public and private funders related to assigned portfolio

• Lead contract execution process

Program Implementation

• Support with initial program implementation

• Attend internal and external meetings within assigned portfolio

• Assist in the development of programmatic quality management indicators

• Support and/or lead program implementation projects relevant to Program development

• Complete portfolio-related projects or activities supporting internal collaborators.

Team Leadership/Strategic Planning

• Serve on internal and external committees, including cross-departmental work groups

• Support the development and achievement of team goals and related strategic plan items

Other

• Assist with agency-wide activities as directed, including Annual Meeting, AIDS Run & Walk, and others

• Maintain and update job knowledge by participating in training and educational opportunities, reading professional publications, and participating in professional organizations

• Protect organization's value and manage risk by keeping information confidential

• Perform other duties as assigned

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in this class. The omission of an essential function does not preclude management from assignment of duties not listed herein if such functions are a logical assignment to the position.

SUPERVISORY RESPONSIBILITIES

None

ENTRY REQUIREMENTS (EXPERIENCE AND EDUCATION)

Minimum Qualifications

Bachelor's degree plus 1 or more years of relevant experience, including:

• 1 year working for a non-profit or public agency

• 1 year experience managing datasets

• 1 year experience with technical or other professional writing assignments; and

• 1 year experience using Microsoft Office software with at least intermediate proficiency (e.g., Excel, Word, Outlook)

Preferred Qualifications

• Master's degree in public health, social work, human services, or related field, plus 1 or more years of relevant experience in the following areas:

• Creating grant proposals and reports

• Developing program budgets

• Project management

• Supporting publicly funded housing programs and services (e.g., HUD Continuum of Care, Housing Opportunities for Persons with AIDS, etc.); and

• Navigating web-based applications for grants and contract management (i.e., Grants.gov, esnaps.gov)

KNOWLEDGE, SKILLS, AND ABILITIES

• Basic knowledge of HIV infection and related chronic diseases

• The ability to use computer and web-based systems (e.g., PC-based tools, Microsoft applications, Web-based application

• The ability to provide efficient, quality service to both internal and external customers

• The ability and willingness to take ownership of work activities and ensure that they are completed accurately, efficiently, and in a timely manner

• The ability and willingness to respect and value the differences and perceptions of different groups/individuals

• The ability to develop and maintain professional, trusting, and positive working relationships with managers, supervisors, staff, co-workers, and vendors

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The work environment is representative of that found in a general office environment. Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (20-25 pounds.) Tasks may involve extended periods of time at a keyboard or workstation and on the telephone,