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Description We are offering a short term contract employment opportunity for a highly organized Front Desk Coordinator in Toms River, New Jersey. You will be primarily responsible for supporting and coordinating activities related to the delivery of workplace experience services for clients. These services may be directly performed by the company or third-party service providers in collaboration with this position.

Responsibilities:

• Reception Coverage - Greet visitors, set up pantries, create badges and visitor lists

• Manage Tickets for work orders and building work orders

• Provide coordination and administrative support for the delivery of Workplace Services such as Concierge, Reception / Meeting Room Management, A/V Support, Meeting Event Management, Community Programs, Workplace Coaching, Onboarding, and Food Services

• Assist the Workplace Experience leadership team with general administrative support including invoice processing, travel arrangements, and expense reporting

• Request building and/or equipment services as needed

• Provide administrative support for Workplace Experience team as directed, including expense management, meeting coordination, office and workplace experience equipment care, and supply management

• Manage the accuracy, production quality, and retention of program materials which may include administration of SharePoint sites or similar

• Ensure client and company materials comply with client and company brand guidelines

• Utilize and maintain integrity of databases and other digital tools associated with service delivery as requested

• Ensure all billings for business services are invoiced and billed as required

• Attend move meetings and coordinate all moves with client contacts

• Respond to customer requests and complaints regarding Workplace Experience services. Requirements • Proven experience in a Front Desk Coordinator role or similar position

• Excellent knowledge of customer service principles and practices

• Exceptional communication skills, both verbal and written

• Proficiency in Microsoft Office Suites including Microsoft Excel, Microsoft Word, Microsoft PowerPoint, and Microsoft Outlook

• Familiarity with office functions and facilities management

• Experience in handling billing functions and materials

• Knowledge of database management and cloud technologies

• Ability to administer human resources (HR) tasks, including hiring processes and onboarding

• Proficiency in performing receptionist duties and workstation support

• Leadership skills to guide and manage a team

• Familiarity with digital platforms and expense reporting

• Experience in managing production workflows

• Ability to collaborate effectively with different teams and departments.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .