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Job Title: Executive AssistantJob Description

Are you a forward-thinker who excels at anticipating the needs of others? Is “organized” your middle name? Do you have experience supporting high-level executives? If so, we would love to speak to you about this opportunity! We are looking to fill an Executive Assistant position to support the President on a temporary basis, while the current associate is on leave. The duration of the position is expected to be approximately from the end of February through the end of March.

Responsibilities

• Planning and organizing internal and external meetings and events.

• Preparing for Board and committee obligations.

• Maintaining calendars and other administrative responsibilities.

• Calendar management.

• Researching, selecting, and preparing venues, catering, entertainment, etc.

• Presentation preparation utilizing Microsoft PowerPoint.

• Organizing, communicating, and monitoring travel plans, including flights, car rentals, accommodations, activities, etc., and making adjustments as necessary.

• Monitoring/reviewing incoming mail and email, ensuring critical items receive proper attention.

• Establishing, updating, and maintaining administrative files, documents, and records.

• Compiling and organizing business and personal expenses, invoices, and other financial statements.

• Handling personal and business information with absolute confidentiality and discretion.

• Other duties as assigned.

Essential Skills

• Minimum of three years of related experience.

• Associate’s or Bachelor’s Degree in Marketing, Accounting, or Bookkeeping preferred (or equivalent experience).

• Expert-level written and verbal communication skills.

• Past success working under pressure and managing multiple deadlines.

• Strong computer and Microsoft Office skills.

• Ability to build relationships at all levels of an organization.

• Excellent attention to detail.

• Professional personal appearance and presence.

• Proven ability to handle confidential information with discretion.

• Ability to be adaptable to various competing demands.

Additional Skills & Qualifications

• Flexibility and quick-thinking.

• Strong decision-making and emotional maturity.

• Experience in calendar management, administrative support, Outlook, Microsoft Office, travel management, Concur, bookkeeping, marketing strategy, accounting, PowerPoint, event coordination, and customer service.

Work Environment

Office environment.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Cincinnati,OH.

Application Deadline

This position is anticipated to close on Feb 26, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.