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Job Title:                    Executive Assistant

Reports To:               Executive Vice President, JRA

Working Hours:         Normal office hours are 08:30 to 17:30

Place of Work:           600 Vine Street, Suite 1700 Cincinnati, OH 45202

Other:                         Full Time

ABOUT RWS GLOBAL

As the world’s largest producer of groundbreaking live entertainment, RWS Global creates meaningful connections and customized experiences spanning from theatrical productions to events, multimedia and more. In 2024, the entertainment leaders expanded capabilities into live sport ing events with the introduction of RWS Global Sports.

Headquartered in New York, London, Cincinnati and Sydney with dedicated RWS Studios in NYC and the UK to serve its vast talent pipeline and client base, RWS Global serves major brands and corporations, theatres, cruise lines, sports properties, live venues, parks, resorts and more. Offering end-to-end services from ideation to operations, RWS Global’s team of world-class designers, creators, producers and visionary talent provide unrivaled scale, producing over one million live moments every day and employing over 8,000 individuals worldwide. 

The RWS Global roster of clients includes Apple, Azamara, The Coca-Cola Company, Commonwealth Games, Crayola, Europa-Park Resort, Ferrari World Abu Dhabi, The FRIENDS™ Experience by Original X Productions, Hard Rock Resorts, Hershey Entertainment & Resorts, Holland America Line, Iberostar Hotels & Resorts, International Cricket Council, Invictus Games, Lionsgate, Marella Cruises, MSC Cruises, Roompot, Rugby World Cup, Six Flags, Space Center Houston, TUI Group, Vera Wang, Warner Bros., Disney’s The Lion King on Broadway, Chicago the Musical, Christmas Spectacular Starring the Radio City Rockettes and more. For more information, visit  rwsglobal.com .

JOB SUMMARY

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Executive Vice President (EVP) of JRA. The ideal candidate will possess exceptional administrative and communication skills, with a proven ability to handle multiple tasks and prioritize effectively in a fast-paced environment. This role is integral to ensuring the EVP's day-to-day operations run smoothly, allowing them to focus on strategic initiatives and leadership responsibilities.

KEY TASKS

Role & Responsibilities:

• Administrative Support:  Provide comprehensive administrative support to the EVP, including managing calendars, scheduling meetings, coordinating travel arrangements, and preparing expense reports.

• Communication Management:  Serve as the primary point of contact between the EVP and internal & external stakeholders. Handle correspondence, draft emails, and ensure timely responses to inquiries.

• Meeting Coordination:  Coordinate with the EVP to schedule meetings, including preparing agendas, taking minutes, and following up on action items. Ensure all necessary materials and resources are available for meetings.

• Project Assistance:  Assist with special projects and initiatives as directed by the EVP. Conduct research, compile data, and prepare reports and presentations.

• Confidentiality:  Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

• Office Management:  Oversee the organization and maintenance of the EVP's office, ensuring a professional and efficient workspace. Manage office supplies and equipment as needed.

• Event Planning:  Assist in the planning and execution of company events, including team meetings, workshops, and client presentations.

• Liaison Role:  Act as a liaison between the EVP and other departments within the organization, facilitating effective communication and collaboration.

• Executive Support: Coordinating meetings and alignment of other JRA executives in terms of travel support, schedule alignment, and other administrative functions as required. 

  Qualifications & Skills:

• Education:  Bachelor’s degree in Business Administration, Communications, or a related field preferred.

• Experience:  Minimum of 5 years of experience in an executive assistant role. Strong preference for experience within a design, architecture, or creative industry.

• Skills:

• Excellent organizational and time management skills.

• Strong written and verbal communication abilities.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to multitask and prioritize effectively in a fast-paced environment.

• High level of professionalism and interpersonal skills.

• Strong problem-solving abilities and attention to detail.

• Discretion and confidentiality are essential.

  Company Benefits:

• Competitive Salary

• Company 401K

• Health Benefits – Medical, Dental, and Vision

• Progressive PTO

• Paid Parental Leave

• Remote Wednesday and Fridays

• Commuter Benefits

• Summer Fridays

  Please Note:  While this is intended to be an accurate description of the job, this is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the position, and may require that other or different tasks be performed as necessary and assigned.

  DIVERSITY AND INCLUSION STATEMENT: 

  DIVERSE IS WHO WE ARE

  Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employee’s individual background, life experiences, knowledge, self-expression, and capabilities are a contribution to our culture, as well as our reputation and achievements.

  So, bring all of who you are, no questions asked.

   

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