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Executive Staff Assistant Current UC employees must apply internally via SuccessFactors > http://bit.ly/UCEMPL Founded in 1819, the University of Cincinnati ranks among the nation's best urban public research universities. Home to more than 50,000 students, 11,000 faculty and staff and 340,000 alumni, UC combines a Top 35 public research university with a physical setting The New York Times calls "the most ambitious campus design program in the country." With the launch of Next Lives Here, the Cincinnati Innovation District, a $100 million JobsOhio investment, nine straight years of record enrollment, worldwide leadership in cooperative education, a dynamic academic health center and entry into the Big 12 Conference, UC's momentum has never been stronger. UC's annual budget tops $1.65 billion and its endowment totals $1.8 billion. The University's overall regional economic impact exceeds $10.6 billion, paving the way for the future of Cincinnati. About the College of Cooperative Education and Professional Studies At the University of Cincinnati's College of Cooperative Education and Professional Studies (CCPS), we believe that experiential learning and career education are essential components of higher education. In support of this, we develop and deliver innovative, high-impact courses, programs, and services that foster students' personal and professional development as a dynamic, thoughtful, global citizens. CCPS faculty and staff have earned UC the distinction of being U.S. News and Work Report's (2023) #1 public university for co-op and internships. Job Overview The Osher Lifelong Learning Institute (OLLI), located within the College of Cooperative Education and Professional Studies, is seeking an Executive Staff Assistant. This position reports directly to the Director of OLLI and is primarily responsible for the day-to-day business operations. This position requires great attention to detail, good communication skills, and a keen ability to solve problems quickly and independently. Founded in 1989, the Osher Lifelong Learning Institute at the University of Cincinnati offers non-credit courses, programs, and social activities for people aged 50 and better who want to experience learning in a friendly, fun, and engaging community. Each year, OLLI offers hundreds of daytime courses for personal enrichment, ranging from traditional college subjects to hobbies, crafts, and finances. More information at www.uc.edu/olli Essential Functions FINANCIAL: Obtain monthly financial reports Pay bills and invoices Process refunds and reimbursements Process check deposits MEMBER REGISTRATION: Create courses and class sections in registration software Assist members with online registration Perform phone and mail registration Manage class wait lists Create and distribute class rosters Create and provide reports (financial, class, etc.) Essential Functions (cont'd) ADMINISTRATIVE: Answer telephone; respond to inquiries or forward calls as appropriate Monitor olli@uc.edu email account; respond to inquiries or forward messages as appropriate Manage front desk functions: respond to student/instructors needs and inquiries Maintain databases and create mailing lists Attend meetings, prepare minutes and meeting notices Make copies and perform other clerical tasks Process purchase orders Open Zoom classes; host as needed. Required Education Bachelor degree with one (1) year of experience; -OR- Associate degree with three (3) years of experience; -OR- five (5) years of experience in program coordination or office administration Required Experience One (1) year of relevant work experience Additional Qualifications Considered Proficient with Microsoft Office Additional Information Typ