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Job ID 12498 Location Case Main Campus Full/Part Time Full-Time Regular/Temporary Regular Job Description POSITION OBJECTIVE Working under limited supervision, compute, classify, and record numerical data to keep financial records complete. Perform procedures regarding the procurement operations of a large research unit. In addition, perform any combination of moderately complex calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers. This individual must be proactive, have good judgment and decision-making skills. This individual must present a professional image, be well-spoken, helpful, and knowledgeable about the school's programs, people, and policies so that questions can be correctly answered and referred. ESSENTIAL FUNCTIONS Issue all requisitions, payment requests, and petty cash. This involves several million dollars in expense per year. Responsible for procurement activities. Perform moderately complex bookkeeping duties as they relate to verification, processing preparation and updating of various documents and information while keeping consistent with organizational accounting policies and procedures. Perform daily posting to general ledger, monthly financial statements, expenditure reports, and miscellaneous billing. Maintain accounting files and maintain requisitions database. (35%) Verify accuracy of information on accounting forms; identify errors and makes necessary corrections. Responsible for placing all orders using the Pcard. Assign account numbers on PVSnet website and accept all appropriate charges. Verify expenses and income; audit expense statements and general ledger. Reconcile any erroneous tax charges and obtain credit. Assist with the preparation of various financial/fiscal reports. Provide supporting details. (35%) Prepare and distributes financial reports, expense statements. Serve as a liaison with the Purchasing Department. Balance and reconcile assigned accounts related to procurement expenditures. Regularly handle confidential information. Provide supporting for procurement charges details monthly and as needed. (15%) Assist in the development of new procedures for end users to effectively make purchases. Answer telephone and respond to email inquiries as appropriate fields questions relative to assigned duties. May assist with daily operation of department. Provide supporting details. (10%) NONESSENTIAL FUNCTIONS Assist with the daily operations of the department and provide the administrative support needed for the programmatic research needs of faculty. (3%) Draft, transcribe, proofread, edit and maintain correspondence, report and meeting minute; maintain on-line filing systems; screen, prioritize, and follow-up on phone calls; and assist with PowerPoint and other formal presentations. (1%) Perform other duties as assigned (1%). CONTACTS Department: Daily contact with research manager, faculty and administrative manager to discuss work assignments, provide information, and/or resolve complaints. University: Contact with Procurement and General Accounting offices on an as needed basis to verify status of purchase, payment, or credit. External: Occasional contact with vendors to exchange information to make, credit, or return an order. Students: Daily contact with students to exchange information to relay information to vendor, investigator, or supervisor. SUPERVISORY RESPONSIBILITY This position has no direct supervision of staff employees. May assist and train students or temporary help. QUALIFICATIONS Experience: 1 to 1.5 years of related experience required. Education: High school education required. REQUIRED SKILLS