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CORE RESPONSIBILITIES AND TASKS Assembles, compiles, and analyzes company information and performs basic legal research as it pertains to business licensing, tax liens and property taxes. Gather, enter, and maintain tax license information. Prepare existing store license renewals, assist Contract Services Group in securing and documenting contracts, prepare new store operating licenses. Manage and update invoice approval routes, ensuring that invoices are paid in a timely manner, and monitoring invoice delivery to accounts payable department. Assist with W-9 requests and processing Tax Department mail. Assist the Property Tax Manager in organizing and processing Property Tax Matters. Act as chief point of contact for other Company stakeholders. Create reports out of company software. Train new staff as part of the onboarding process so that data is properly entered and maintained. Provide updates regarding how new systems features or functionality can benefit the Tax Department. Provide law firm, outside consultant and tax vendor support. Coordination of Indirect Tax Work Flow: Act as a "traffic coordinator" by managing intake of new projects, store openings and legal matters. Communicate with Team Members, other members of the Tax Department, other Company employees, and outside law firms and consultants to take instructions, obtain information, and prepare reports. Perform calendar management on a daily basis to track due dates. Ensure Team Members' schedules are not over-booked. Ensure Team Members have all the necessary information/material to take to meetings, as necessary. Receive, screen, prioritize, and channel communications. Responsible for calling and answering phone calls to local tax authorities in a timely fashion. Independently respond on behalf of Team Members when appropriate. Prepare for Company meetings by making sure conference room has appropriate equipment. Attend meetings and take notes as requested by Team Members. Remind Team Members of deadlines and tasks. Assist with departmental projects. Additional office duties as assigned. Preparation of Tax Documents and Correspondence: Organize tax files and documents. File any new information/material from meetings. Prepare letters, memos, minutes, planning and scheduling of meetings and distribution of related materials. Coordinate departmental staff meetings and cross-functional project meetings. Prepare meeting materials such as PowerPoint presentations, meeting binders, agendas, minutes, communicating essential information to participants, etc. Management of Department and Administrative Matters: Prepare Coupa payment processing and journal entries of ACH Debit license payments made. Represent Team Members in meetings as requested. Review, summarize and analyze records; compile information and recommend actions, if applicable. Prepare expense reports and reconcile corporate credit card expenses. Route calls/emails to appropriate person. Process necessary Company forms. Order and maintain Team Members' office supplies. POSITION REQUIREMENTS FORMAL EDUCATION: Required: Associates Degree or advanced training from an accredited institution Preferred: Bachelors Degree Notary KNOWLEDGE & EXPERIENCE: Required: Four years of legal secretarial experience; OR Eight years of secretarial experience for non-legal profession (accountant, banking, corporate executive, human resources, etc) Preferred: Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Experience supporting a busy, high volume compliance function Experience supporting complex finance, property tax or licensing transactions. Experience preparing and organizing