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General Description (Purpose and Function):

The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our mission of transforming lives through education, research, innovation, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 17,000 faculty and staff from all over the world.

The program assistant works closely with the program manager’s, program coordinator, and director, to assist in the logistics, planning, and executing of programs that are small to intermediate in scope.

Primary Duties and Responsibilities:

· Support the program manager, program coordinator, and director on programs including new employee orientations, leadership trainings, facilitation trainings, virtual sessions, and other special events hosted by the department

· Coordinate parking, create links and communication for participants to ensure they have the information needed to attend session

· Responsible for the materials preparation, review, setup, and execution for all program sessions

· Serve as a producer for the online sessions

· Communicate with participants or HR staff in preparation for sessions to ensure accurate signup

· Serve as the on-site contact for all program sessions and is required to report back to the program team any issues or problems that may arise in the setup, registration process, or facilitation of sessions

· Use own vehicle to transport materials to different locations within Coral Gables, Medical, and Marine campus or off site when needed

· Support program coordinator in maintaining record of trainings in ULearn, zoom or other software

· Inventory all training material and support program coordinator in managing the inventory

Knowledge, Skills, and Abilities:

· Strong human relations and interpersonal skills

· Excellent service mindset and skills

· Must be proficient in Microsoft Word, Excel, Outlook, and Power Point

· Ability to work with people with diverse backgrounds

· Ability to make quick decisions with little to no supervision

· Must be detail-oriented and very organized

· Having excellent oral and written communication skills is necessary

· Must be able to handle multiple projects simultaneously, with overlapping deadlines

· Must be flexible with hours as they will be contingent upon program sessions and event dates and times, with the flexibility to work additional hours including evening and weekends, if needed (minimal).

Education & Work Experience Requirements:

· Associate’s degree

· One to three years of relevant work experience or transferable skills

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.

Job Status:

Part time

Employee Type:

Temporary - Charge Back (Fixed Term)

Pay Grade:

H4

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

Transforming lives

With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.