Job Information
University of Miami Program Coordinator in Coral Gables, Florida
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The University of Miami School of Law, Center for Ethics and Public Service, has a great opportunity for a Program Coordinator to work at the Coral Gables Campus.
Founded in 1996, the Center for Ethics and Public Service (CEPS) is a law school-housed ethics education, experiential skills training, and community engagement program devoted to the values of ethical judgement, professional responsibility, and public service in law and society. The Center’s Mission is to educate law students to serve their communities as citizen lawyers.
For 28 years, the Center has served as an incubator and an accelerator for numerous public service initiatives. They include on-campus and off-campus clinics (Children and Youth Law Clinic, Community Economic Development and Design Clinic, Community Lawyering Clinic, Environmental Justice Clinic, Health Law Clinic, and Social Enterprise Clinic), programs (Dartmouth College Ethics Institute Internship Program, Professional Responsibility and Ethics Program, Street Law Program, and Joint College of Arts and Sciences Program on Law, Public Policy, and Ethics), summer colloquy (UM Environmental Justice, Policy, & Science), and oral histories and documentary films (Oral History and Documentary Film Project).
The Center operates three programs: the Community Equity Lab, the Black Church Program, and the Legal Profession Program. Program faculty, staff, and students collaborate with schools across the University of Miami as well as the Florida bar and bench; anti-poverty, civil rights, environmental, and public health organizations; and faith-based groups, nonprofit corporations, and civic and neighborhood associations.
The Program Coordinator provides general oversight of the day-to-day operations of the Center. They assist the Sr. Program Manager in the development, organization, production, and evaluation of projects in order to achieve the Center’s mission, goals, and objectives. They are familiar with university, law school, and Center policies and procedures, ensuring program compliance.
The Program Coordinator will work to strengthen, enhance, and grow the Community Equity Lab’s Health Equity Project and the Housing and Community Equity Project, the Legal Profession Program, and the Black Church Program. The incumbent will develop strategies to engage and identify areas to improve existing relationships with communities of color within Miami-Dade County.
Primary Duties and Responsibilities (Performs duties and responsibilities under minimal supervision):
General Office Management
Serves as a primary information resource regarding CEPS operational functions
Maintains and organizes the CEPS workroom
Maintains and organizes CEPS digital and physical files (archival and present)
Provides routine and general clerical support
Replies to Center’s email inbox flow
Log, prepare, and submit financial expense reports (often pertaining to the purchase of the Center’s supplies, student lunches, or the Director’s faculty expenses)
Provide assistance to all guest speakers
Develop content for distribution across all social media platforms (Instagram, LinkedIn, CEPS Newsletter)
Manages student fellows and interns and maintains databases for accurate recordkeeping
Works with the Director and Sr. Program Manager to evaluate program effectiveness and recommend improvements or changes, as well as assist with assessment efforts such as assembling data, writing and/or editing reports
Grants and Fundraising
Work closely with the Office of Corporate and Foundation relations (a sub-office of the Office of Development and Alumni Relations) to identify viable grant opportunities
Write, Submit, and manage grant proposals and their statuses
Maintains grant records as required by the funding agency and university policies
Research and pursue outstanding fundraising opportunities (CEPS events, sponsorships, email marketing, crowdfunding, peer-to-peer fundraising, etc.)
Primary Programmatic Initiatives
Legal Profession Program (LPP):
Hire, train, and supervise LPP fellows and interns
Serve as support, alongside the Director and Sr. Program Manager, to embolden students and their creative ideas
Oversee coordination and calendaring of events
Monitor student communication with prospective guest speakers
1L Reading Group:
Coordinate and schedule bi-weekly meetings
Research and assign reading materials
Facilitate discussion debriefs
Identify and coordinate with guest speakers
Establish standing Purchase order for lunches
Freedom School Program:
Curate lesson plans in alignment with partnership feedback and program theme
Assemble program booklet
Assess program effectiveness and identify areas for growth and improvement
Events
Oversees coordination and calendaring of events
Provides email blasts to students, faculty, staff, community members, etc.
Faculty Assistance
Place Fall and Spring semester course book orders
Assist with class preparation
Generate course seating charts
Manage Blackboard and TWEN for student course materials
Oversee coordinating and scheduling of office hours
Maintain student coursework and files (digital and physical)
Supervise course Dean's Fellows
Coordinate student talks with guest speakers
Work closely with the Office of the Registrar to ensure adherence to protocol during midterm and final examination periods
General Expectations and Requirements
Ability to work independently and prioritize competing tasks
Strong verbal and written communication skills
Proficiency in Microsoft Office Suite
Must be well organized and detail oriented
Self-starter with strong analytical and creative problem-solving skills
Demonstrated capacity for discretion when handling confidential information
Knowledge of student recruitment, advising, and retention strategy
Must have reliable transportation to visit community partners and potential partners
Availability to work occasional nights and weekends is required
Education/Experience (Essential Requirements):
High school diploma or equivalent. Bachelor’s degree in related discipline preferred.
One to three years of experience in higher education programmatic administration, academic research, and/or student advising preferred
Equivalent combinations of education/experience may be considered
Job descriptions are not intended and should not be constructed to be an exhaustive list of all responsibilities, skills, and efforts or working conditions associated with a job. Management reserves the right to revise duties as needed.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here (https://www.hr.miami.edu/careers/eo-ada/index.html) for additional information.
Job Status:
Full time
Employee Type:
Staff
Pay Grade:
A5
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