Job Information
SUNY Cortland Program Clerical Specialist in Cortland, New York
Position Summary:
The Clerical Specialist for the Migrant Education Tutorial and Support Services Program ( METS ) will be the first point of contact for all data collection and reporting needs for the program. This role is responsible for maintaining and updating all databases used by the NYS METS program including but not limited to MIS2000, Migrant Student Information Exchange ( MSIX ), and WebApp which contains services delivered to migrant eligible students.
As a Research Foundation employee at SUNY Cortland, this position includes yearly cost of living increases and access to professional development opportunities. This position also includes retirement benefits, attractive Health Care options, including dental and vision insurances, and paid parental and family leaves. This position also offers paid time off and supports a work/life balance with annual compensation of $39,000-42,000, DOE .
Major Responsibilities:
Data Coordination
Maintain and update the MIS 2000, MSIX , and WebApp database which includes uploading data to the state server on a regular and timely basis for the METS programming needs.
Manage student and family data documented by recruiters, including Certificates of Eligibility ( COE ) and departure forms, ensuring proper identification and correct district assignment for students.
Responsible for accurate entry of all necessary data collected from METS staff such as student movement, METS administered assessments, group service delivery data, state scores, and transcript information.
Coordinate the flow of referral and movement data between recruiters, databases, and METS staff.
Maintain, organize, and file current and previously eligible student records.
Provide student and service data to METS Director, staff, recruiters, and NYS Data Director regularly and as requested, responding to inquiries regarding the data in a timely manner.
Create reports for METS Director, Migrant Educators, recruiters, state Director and district personnel as requested or needed.
Attend statewide training for the operation and updates of METS databases at least twice a year and/or as needed.
Serve as a liaison for information including but not limited to; notify and communicate with districts regarding migrant eligible children receiving free lunch under Title 1, part C (Migrant Education).
Responsible for reconciling and auditing METS data from the Student Information Repository System on a yearly basis or as needed for accuracy.
Clerical/Program Coordination
Participate in office duties including answering phones, responding to inquiries, organizing METS supplies and incoming instructional supplies, and preparing for student, staff and parent events.
Coordinate parent meetings, including scheduling, creating agendas, monitoring attendance, and sending final reports to the state as required.
Compile and complete reports for each parent engagement meeting based on statewide requirements.
Coordinate family enrichment activities based on the needs of parents and families locally.
Attend statewide conference and trainings surrounding parent engagement provided by the NYSMEP Statewide Support Team ( SST ) as needed.
Job Requirements – Knowledge, Skills and Abilities (KSA’s) (not minimum qualifications, but KSA’s needed to successfully perform the responsibilities of the position):
Demonstrated office experience
Demonstrated literacy, numeracy and computer skills
Experience working with school districts or other county agencies and stakeholders
Ability to work independently and as a team
Accuracy and strong attention to detail
Good written and verbal communication skills
Good problem solving and reasoning skills
Effective organizational skills
Ability to meet deadlines and complete tasks in a timely manner
Required Qualifications:
Some college level coursework and a minimum of 2 years progressive clerical/office experience-or;
High school diploma or its equivalent, plus a minimum of 4 years progressive clerical/office experience
Data entry experience
Demonstrated experience using computers and programs such as Microsoft Office products such as Excel and Word
Preferred Qualifications:
Associate’s degree in administrative support, clerical and/or business administration, and/or a relevant field
Experience working in higher education, school districts or other county agencies and stakeholders and/or not for profit agencies.
Prior Experience working with program grants