Job Information
MyFlorida ADMINISTRATIVE ASSISTANT I - 64085435 in DAYTONA BEACH, Florida
ADMINISTRATIVE ASSISTANT I - 64085435
Date: Jun 26, 2024
Location:
DAYTONA BEACH, FL, US, 32117
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 832134
Agency: Department of Health
Working Title: ADMINISTRATIVE ASSISTANT I - 64085435
Pay Plan: Career Service
Position Number: 64085435
Salary: $32,760 to $38,000
Posting Closing Date: 07/04/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
Job posting category (Open Competitive)
Your Specific Responsibilities:
The position serves as the Administrative Assistant I and works under the general supervision of the Executive Community Health Nursing Director and provides administrative support and technical assistance to the staff, community agencies, and the general public. This is an independent, highly complex and professional position that requires judgment, critical thinking with the ability to make decisions, professional demeanor, and flexibility with the ability to prioritize daily work duties as needed.
The incumbent will p rovides administrative support to Nursing Director and Administration and will:
Prepares and reviews incoming and outgoing correspondence such as letters, memos, reports
Screen and distribute incoming mail appropriately for action or resolution
Receives incoming calls for nursing director and responds to inquiry or promptly refer for action
Cordinate travel arrangements and process travel authorizations and reimbursements.
Maintain calendar/schedule of the nursing director
Prepare all materials for Clinical Services staff meetings or training including room reservations, agenda, educational materials (paper and electronic), minutes and guest speaker coordination.
Assist with the preparation of policies and procedures and maintains them according to policy.
Compile and analyze data and information as assigned for administrative decisions inclusive of performance improvement activities
Assist with the monitoring and documentation of programmatic services ensuring adherence to federal and state guidelines.
Assist with budgetary functions related to Clinical Services.
Assist with completion of all necessary documentation for personnel management, recruitment and retention.
Ensure that all permits, licenses and certificates required to provide clinical operations are maintained and up to date for all clinical sites.
Purchase goods and services and m aintain inventory to ensure adequate supplies are available for clinical services.
Serve as a contract manager and assist with the preparation, tracking and monitoring of contracts, MOA’s and amendments.
Required Knowledge, Skills, and Abilities:
Ability to communicate effectively with internal and external customers both verbally and in writing
Knowledge of administrative principles and practices
Skill in use of Microsoft Office applications Word, Excel, Outlook and Powerpoint
Ability to plan, organize and coordinate work assignments
Qualifications:
Minimum -
Must have ability to communicate effectively with internal and external customers both verbally and in writing
Must have knowledge of administrative principles and practices
Must be skilled in use of Microsoft Office applications Word, Excel, Outlook and Powerpoint
Must have ability to plan, organize and coordinate work assignments
Must have at least 2 years clerical or administrative work experience in a healthcare office setting or hold an Associates or higher degree from an accredited college
Preferred -
Skills in interpersonal communication to work effectively with all levels of staff
2 years experience in Microsoft Office applications
Experience working with State systems including MFMP, STMS and HMS
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
Florida Department of Health - 1845 HOLSONBACK DR. DAYTONA BEACH, FL 32117
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com );
Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.
Nearest Major Market:Daytona Beach