Job Information
PlanITROI Executive Assistant to the CEO in Denville, New Jersey
Since 2001, PlanITROI has been providing global reverse logistics, IT Asset Disposition, and Asset Recovery Services for OEMs, retailers, enterprises, education, and SMB organizations, committed to preserving the highest levels of environmental responsibility and data security while changing lives with their retired computing devices. PlanITROI leverages the circular economy to do social good, by turning clients' old returned, retired, or idle IT devices; laptops, PCs, smartphones, tablets, etc., into recertified, affordable technology solutions sold directly and through the largest retailers in the world !
Executive Assistant to the CEO: PlanITROI is seeking an intelligent, ambitious, Executive Assistant to our CEO to provide proactive support for daily business tasks, projects, research, data analysis, reporting, follow-up, creating PowerPoint decks, outreach, correspondence, travel arrangements, scheduling, social media, and more.
To perform successfully in this role, one must be a well-organized, agile, critical thinker with the ability to thrive in a fast-paced environment and have exceptional time management skills. You enjoy, working in an entrepreneurial environment with the ability to think ahead and be resourceful. You must anticipate the next steps and deliver projects on time. The candidate must be an expert in Microsoft Office Suite, including Excel and PowerPoint creation and editing. You must have experience as an Executive Assistant supporting a busy CEO with exceptional interpersonal skills. This role is remote on EST only and will require 15%-20% travel.
Responsibilities will include but are not limited to:
Planning and Execution:
Collaborate with the CEO to execute strategic plans, goals, and initiatives aligned with the organization's mission, vision, and WIGS' (Wildly Important Goals)
Provide support and insights, analysis, and recommendations for the execution of strategic initiatives
Lead strategic projects, initiatives, and special assignments on behalf of the CEO
Conduct research, analysis, and due diligence on key issues, opportunities, and challenges facing the organization
Finding the Experts, Conducting Research and Preparing Reports:
Research and identify experts in various fields as the CEO requires, ensuring the experts have a proven track record and relevant qualifications. (Ex. Marketing, Technology, M&A, etc.)
Conduct initial outreach and communication with identified experts to gauge their interest and availability
Compile detailed reports on potential experts, including their background, expertise, and potential organizational value
Analyze industry trends and gather valuable insights to provide the CEO with the necessary data to make business decisions through market analysis, competitor research, or customer feedback, and distill the data into concise and meaningful reports
Institutional Knowledge Transfer:
Systematically capture and share the knowledge and expertise that exists within the organization
Recognizing essential information and expertise that needs to be retained and shared
Ensuring that critical knowledge is preserved during transitions
Structuring documentation/videos using a logical repeatable process and library system
Updating as knowledge evolves
Communication & Representation:
Draft and prepare correspondence for internal announcements, meetings, and organizations with which the CEO is involved
Represent the company and the CEO in a positive light through great follow-up/follow-through skills and sound judgment
Be responsive to emails, texts, and phone calls, including contact outside normal business hours
Assist with Presentation Preparation:
Work closely with the CEO to understand the key messages and goals of the presentation
Create, design, or edit a PowerPoint deck following guidelines given by the CEO
Make every slide on point, adding graphs, charts, and visuals to align with messaging
Must have the ability to work on the spot with direction
Calendar & Travel Management:
Organize the CEO’s complex calendar and schedule of appointments, resolving any scheduling issues for internal and external meetings, off-site events, and speaking engagements based on the CEO’s preferred style and ways of working
Arrange travel, book flights, and arrange accommodations for the Executive Leadership team as needed
Social Media Engagement:
Social Media posts creation, shares, likes, comments, etc., through the CEO’s accounts for engagement
Create a cadence in messaging through various social media channels, LinkedIn, Facebook, Twitter, etc.
Requirements & Experience:
Bachelor's degree in Business Administration, Management, Finance, Supply Chain, or a related field . Advanced degrees such as MBA or Master's in a relevant discipline are preferred
Proven experience of 5+ years as an executive assistant supporting a CEO
Must have a proactive and solution-oriented mindset, anticipating needs and taking initiative
Exceptional verbal & written communication skills with proactive follow-up and follow-through
Must have a high level of integrity with the ability to maintain confidentiality with sensitive information
Impeccable organizational and time management skills with the ability to multi-task effectively under pressure
Must have superior time management and organizational skills with the ability to prioritize and pivot
Must have an adaptable and flexible approach to thrive in a rapidly changing environment
Advanced proficiency in Microsoft Office Suite including Excel and PowerPoint , G-Suite, Project Management tools, and SharePoint
Advanced project management and data analysis skills
Must have experience in various AI tools
Experience in travel planning, scheduling, and coordination
Experience planning and executing quarterly off-site meetings
Must have the ability to travel 15%-20% annually as needed
Expert experience in how to do institutional knowledge transfer and documentation
Experience running a corporate online “Book Club” weekly
Experience in Salesforce, Zoom Info., LinkedIn Navigator, and other sales tools
Experience in LMS training systems and adding content
Social Media savvy needed, with the ability to design and create content
Experience in working remotely with high accountability
High energy and positive demeanor
PlanITROI Core Values
Driven & Confident
Think Win/Win Always
Own IT/Solve IT
Personal Growth Leads to Professional Growth
Innovate & Change the World
Proud to be Part of the PlanITROI Family
Visit our websites: www.PlanITROI.com, www.BuyRecertified.com (http://www.dealplanit.com/) , www.DigitalDreamsProject.com
“PlanITROI is an equal opportunity employer. We prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws."