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Assistant Buyer

Wayne State University is searching for an experiencedAssistant Buyerat its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Essential functions (job duties):

POSITION PURPOSE

Support Procurement & Strategic Sourcing to ensure day-to-day activities are conducted professionally, efficiently, accurately, and seamlessly. Assist the campus community with changes and modifications to existing purchase orders that have been submitted to Procurement, by processing change order requests, and by obtaining and providing pertinent information, and resolving problems and conflicts relevant to purchasing transactions. The position reports to the Procurement Manager, who in turn reports to the AVP for Procurement & Business Services

Essential Job Functions

Review, update, and approve Change Order Requests (CORs), which are requests submitted by end users to amend existing Purchase Orders. Manage Purchase Order Amendments in the University eProcurement system. This includes the review and validation of department submissions against support documentation (contracts, quotations, etc.).

Analyze financial transactions related to Purchase Order revisions, to ensure the requested change is reflected correctly on the Purchase Order (PO), and Banner encumbrance. Validate the feed of Amended transactions in the ERP system, to ensure financial portion is accurate.

Provide help-desk assistance to the Campus Community on WayneBuy and Banner questions regarding requisitions, CORs, receivers, vendors, etc. Also provide assistance to the Vendor Community on proper preparation of WayneBuy Total Supplier Manager (TSM) submissions.

Process journal vouchers (JVs) to liquidate PO encumbrances and/or to re-open PO’s. Also run mass liquidations from forms submitted to Procurement by the Business Affairs Officers.

Partner with various University departments and Accounts Payable as needed, to resolve discrepancies in Purchase Orders/Amendments. Resolve disputes arising from differences between purchase orders and vendor invoices to ensure proper payment of requested goods/services. Contact vendor and user as needed.

Assist with maintaining the University Vendor database, which includes the review and validation of submissions against Vendor documentation.

Address and resolve problems which occur after the placement of purchase orders to ensure the correct fulfillment of orders and to provide accurate accounting of transactions. Consult with relevant parties, examine situations and issues and determine the nature and necessity of amendments.

Perform special assignments and other related work as assigned.

Qualifications:

MINIMUM QUALIFICATIONS

Education:

Graduation from a two-year community college with major coursework in business or related field or an equivalent combination of education and/or experience required. Bachelors’ degree preferred.

Experience Required:

2 -3 years of relevant experience in a supportive role, such as customer service, accounting, procurement or similar type roles.

Knowledge, Skills and Abilities:

Proven computer skills, both with desktop and administrative systems.

Good customer service skills. The candidate needs to be a team player with a willingness to learn and the ability to adapt in an environment of continuous change and improvement.

Good oral and/or written communication skills. Ability to deal effectively with University personnel and outside representatives.

Good analytical and problem-solving skills required.

Knowledge of University policy and procedures desirable.

Typically, incumbents have had experience in a support capacity for a purchasing / procurement office.

School/College/Division:

H41 - Procurement & Strategic Sourcing

Primary department:

H4310 - Procurement & Strategic Sourcing

Employment type:

• Regular Employee

• Job type: Full Time

• Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Annual Salary

• Salary minimum: $40,119

• Salary hire maximum: $48,141

Working conditions:

• This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply. -Typical office working environment. - Flex Hours between 7:30 am and 6 pm for a 7.5 hour shift, Monday through Friday. Up to two flexible workdays after four-month probationary period, at management’s discretion.

Job openings:

• Number of openings: 1

• Reposted position: No

Background check requirements:

University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.

Equal employment opportunity statement:

Wayne State University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. The university encourages applications from women, people of color and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.