Enable America Jobs

Job Purpose

The job holder will act as an interface for all admin related requests by providing active support in office related activities and ensure proactive and timely completion of the activities for a smooth operation of the department.

Key Accountabilities

• Offer administrative support to employees in office related work i.e. faxing, photocopying, scanning, binding and filing of documents. Distribute stationery and check for printer and refills as needed.

• Collect and deliver internal / external mails / packages / other correspondences timely to the respective people as per instructions from the Receptionist / Administrator.

• Responsible for Pantry services for all beverages (Arabic Coffee, Karak Tea…) including preparation and serving of beverages to staff and visitors in reception area and conference / meeting rooms in a professional manner.

• Upkeep and ensure the cleanliness of office pantry and timely replenishment of consumables to offer the best services.

• Co-ordinate with the concerned personnel to ensure cleaning of office, meeting and conference rooms and other common areas to ensure that these places are presentable and neat at all times.

• Assist in ensuring office and work-station set up for new joiners and employee relocation of offices for transfers to ensure smooth process.

• Support with admin stores arrangement for stock requirement (cleanliness, labelling, stoke rotation, stoke level), manage stationery, office and pantry supply for respective offices (inventory, orders, deliveries).

• Assist in conduct of events and other initiatives within the department by coordinating and assisting in fixing banners, posters, setting up, breaking down and other tasks as needed to ensure timely conduct of the event.

• Prepare Weekly report (weekly tasks update, Beverage consumption reports, Beverage preference report) as per assigned format/ form

• Other Adhoc tasks as assigned by the department head

Qualifications, Experiences, Skills:

• High school / O levels or equivalent

• 1 year experience in a similar role or in a customer service area

• Fluency in spoken English

• Good grasping of complaints and problems

• Customer Service Skills

• Listening Skills - Ability to listen actively and understand instructions.

• Time Management and Task prioritization

• Attention to detail

• Multi-tasking

• Ability to provide courteous and helpful assistance to clients and visitors.

• Ability to adapt to changing office environments and tasks.

• Ethical conduct and compliance with company policies

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