Job Information
Michigan State University(MSU) Accountant I in East Lansing, Michigan
Position Summary
Reporting directly to the MSU Library Business manager, this position will assist with the daily operational activities related to the MSU Library's Business Office. This position performs the daily activities related to financial processes and procedures related to the MSU Library as well as operational activities to support the unit. This position interacts with: Library and other University personnel, students, and external agencies.
The MSU Libraries values diversity of thought, perspective and experience and is actively committed to a culture of inclusion and respect. The candidate will partner with others to develop our welcoming multicultural environment. More information on our dedication to diversity, equity and inclusion is available at: http://www.inclusion.msu.edu/about/index.html{target="_blank" rel="noopener noreferrer"}.
Characteristic Duties and Responsibilities:
Serve as primary or secondary fiscal officer on specified unit operating accounts
- Daily transactions related to assigned accounts
- Identifies inaccuracies and makes corrections to ensure accurate reporting
- Monitors and projects expenditures
- Develops and prepares financial statements and helps departmental faculty and staff as necessary
- Reconciliation of accounts, monthly, with reporting to unit administration
- Special Payments -- Responsible for visiting scholars.
Financial document processing in EBS related to MSUL accounts
- Maintain cash office --daily deposits, petty cash, reimbursements as needed. Provide additional paperwork to departments and the public as needed by request.
- Circulation -- reimburse patrons for returned books that were previously paid as needed.
- ILS - Invoice for Lending and process payments and deposits for ILS as well as invoice past dues and process for collections, EFTS billing and reimbursement.
- Bill for Special collection requests for photocopies etc. and billing on campus departments
- University Archives -- Process internal billings for copies made for on campus departments.
- Verify and pay maintenance agreements for copiers, monitoring agreement dates. Tracking the agreements in a spreadsheet with agreement dates and document number.
- Monitoring parking permit sales, ordering new permits and balancing sales with deposits
Travel
- Act as a secondary point of contact/liaison for MSU Library travelers; concur
- Assist MSUL HR with travel arrangements, reimbursements, etc. for Library candidates
Capital Asset Management (CAM)
- Act as primary or secondary contact for CAM
- Perform annual audits
- Update assets as needed to ensure all library related capital assets are listed in the correct location, properly transferred to surplus, transfer departments, etc.
PCI Compliance
- Serve as the primary or secondary point of contact for the MSU Library PCI compliance
Keep procedures up to date for PCI compliance, monitor staff and student compliance for Business office, Circulation and MakeCentral.
Other duties as assigned
Work hours are standard 8-5; flexible schedule negotiable; minimum 3 days a week will be required in office.
Unit Specific Education/Experience/Skills
Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Accounting; one to three years of related and progressively more responsible or expansive work experience in financial statement and report preparation, general ledger accounting and budgeting; or an equivalent combination of education and experience.
Desired Qualifications
Ability to collaborate well with oth