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Executive Assistant

The future you want is within reach.

At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry.

We're also looking at what's next for you and how we can help you build a career you're proud of.

Here's how a(n) Executive Assistant for our Edmonton NAHQ office contributes to our team:

Responsibilities

• Receives and screens incoming telephone calls, takes messages as appropriate. Elicits necessary information to allow timely and accurate responses.

• Prepares executives for meetings and provides them with the necessary documents and supporting information.

• Develops and maintains strong, customer-focused relationships with all stakeholders.

• Develops and maintains a well-organized filing system that permits easy reference and rapid retrieval of information.

• Coordinates and prioritizes corporate executives’ email, calendar meetings and travel schedules. Arranges travel, hotel, and car reservations and prepares itineraries.

• Works autonomously and effectively with confidence, without direct supervision or guidance.

• Provides accurate Word, Excel and PowerPoint support by creating and/or editing a variety of documents.

• Ensures departmental compliance with timelines, reporting, etc.

• Organizes meetings and/or special events including, negotiating, arranging for catering, locations and distribution of information.

• Creates and maintains templates for forms, letters, tracking spreadsheets, etc.

Qualifications

• Postsecondary degree or diploma or certificate in office administration program considered an asset

• 6 years of progressive experience as an administrative assistant, including a minimum of 3 years’ experience supporting senior-level managers and/or district executives.

• Self-management skills to plan, organize, prioritize and delegate tasks with conflicting deadlines in a fast-paced environment.

• Excellent verbal and written communication skills; able to communicate to an executive audience with superior professionalism and act with discretion when handling confidential and privileged information.

• Willing and able to work in and adapt quickly to change.

• Ability to manage email and calendars of others and anticipate and adapt to various work styles.

• Professional and service-oriented approach internally and externally, with the ability to effectively handle difficult calls and situations.

• General construction knowledge is considered an asset, to understand terminology and processes when drafting correspondence.

• Advanced skills (i.e. formulas, macros, mail merge, animation, invitations) of Microsoft Office Suite (Word, PowerPoint, OneNote, and Outlook) including superior skills in editing, creating, editing and proofreading documents/presentations.

• Interest in learning new software and technologies; previous experience with InDesign considered an asset.

PCL is an innovative, employee-owned company comprised of people who find passion in their profession and take pride in doing great work every day. Our work powers the infrastructure and utilities that are essential to daily life and our projects are the scene of vacations, careers, education and healing. We are consistently ranked among the best companies to work for because we are committed to supporting and developing our teams.

The PCL Companies celebrate diversity and are proud to be an equal opportunity employer. We are committed to creating equitable opportunities and an inclusive environment for all employees and applicants. We make employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. Any salary range displayed by a job board is an estimate. Your salary, which considers your unique qualifications and experience, is just one component of the robust total rewards you'll enjoy at PCL. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.

Should you require an accommodation during the application process, please contact us atcareers@pcl.com (ecareers@pcl.com) with the position and location you are interested in.

Together, we can build success and a better future. Let’s get started!

Employee Status: Regular Full-Time

Company: PCL Constructors Inc.

Primary Location: Edmonton, Alberta (Corporate)

Job: Executive Assistant

Requisition : 7346