Job Information
Apache Industrial Services Senior Payroll Specialist - Union in Folcroft, Pennsylvania
Job Description
Position Title: Senior Payroll Specialist
Position Reports To: Director, Payroll
Position Summary
The Senior Payroll Specialist is responsible for coordinating union payroll reporting activities including compliance, reporting, auditing and reconciling union fringe benefits for union employees.
Essential Functions
Responsible for reconciling and processing monthly fringe benefits for field union craft employees to respective fund offices.
Research and resolve union discrepancies/ audits for liquidated damages, reporting hours, employer contribution rates, national versus local fund submissions.
Submit monthly fringe reports and payments to individual unions by required due dates.
Responsible for creating union rate and fringe benefit packages, and coordinates with union to set up union deduction codes and tables in Workday Work with labor relations on audit and discrepancy findings and communication of resolutions
Ensure and validate accurate reporting to local and national fund offices. Coordinate with Accounts Payable to create new vendors.
Coordinate with field accounting managers on rate sheet discrepancies, and reprocessing of payrolls as required.
Manage union funds and associated reporting.
Interfaces with Corporate Accounting to ensure control and integrity of transactional field accounting and administrative processes.
Ensures fringe files and records are maintained according to Apache retention control and audit procedures.
Conducts various union payroll reconciliations and troubleshoots any issues that arise.
Provides direction and assistance to department staff regarding union payroll processes.
Ensures accurate accounting and reporting on all union payroll related feeds to finance.
Monitors and updates union payroll department/process procedures and contributes to development payroll related policies and procedures.
Assist with research, process improvements and projects on an as needed basis.
Participates in changes to the Workday HRIS system by assisting the Director of Payroll with testing and rule/validation table changes.
Generates variety of payroll reports to include pay period, monthly and special reports requested by business leaders, local unions, and corporate finance.
Stays current, complies with, and provides interpretations on various rules, regulations, laws, contracts, and policies.
May work with government agencies, benefit providers, auditors and/or other staff to resolve problems and provide requested information.
Coordinates, develops, and maintains written documentation regarding union payroll reporting procedures and processes necessary for reference and training materials.
Other duties as assigned.
Education & Experience
5+ years of related experience working for a high volume, multi-state employer, with in a union atmosphere.
Experience in analyzing, reporting and balancing union fringe benefits and payments related to union payroll processing
High School Diploma or GED required
Proficient in Microsoft Office including advanced Excel skills (pivot tables, formulas, VLOOKUPS required)
Knowledge, Skills, and Abilities
Knowledge and the ability to understand the flow of transactions within the payroll and accounts payable process as it relates to union submissions.
Analytical and detail-oriented with an ability to problem solve.
Proven ability to multi-task in a high volume, deadline driven environment, complete task in a timely manner, and follow-up on resolution of outstanding issues.
Clear and concise communication skills to interact and develop relationship with business unit management teams and union representative
Strong knowledge of tax and wage laws within Union Payroll
Strong verbal and written communication skills
Excellent organizational skills and attention to detail.
Strong leadership skills.
Ability to maintain confidentiality.
Ability to work independently and within a team; strong interpersonal and relationship building skills.
Ability to take the initiative to drive results; strong execution-mindset.
Strong research and analysis skills
Work Conditions/Physical Demands
Remaining in a stationary position, often standing, or sitting for prolonged periods.
Light work that includes moving objects up to 20 pounds.
No adverse environmental conditions expected.
For over thirty years, Apache Industrial Services has met the needs of the petrochemical, industrial and energy sectors by providing superior quality, service and long-term value to our customers. Through our commitment to excellence in our work, a purposeful culture of safety, and the dedication and leadership of our expert craftsmen, Apache is a company that is doing it right. With strategic office locations throughout the US and Canada, we are able to provide efficient and reliable services to our wide variety of customers.At the core of Apache is a belief system that we refer to as #ApachePride. This belief permeates everything we do and from the CEO to the new hire employee that started yesterday; We all understand that the success of our business relies heavily on our hard-working men and women in the field.
Equal Opportunity: Apache Industrial Services is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
Recruiting Scams: Please be aware of fraudulent recruiting scams that do not originate from Apache Industrial Services. We will never ask you to pay for employment. Please make sure to use this career page to apply for open positions.