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Working TitleAssistant Director for Operations Accounting

Position LocationFort Collins, CO

Work LocationPosition qualifies for hybrid/in-office work

Research Professional PositionNo

Posting Number202402015AP

Position TypeAdmin Professional/ Research Professional

Classification TitleManagement II

Number of Vacancies1

Work Hours/Week40

Proposed Annual Salary Range$110,000 - $120,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment todiversity, equity and inclusion (https://inclusiveexcellence.colostate.edu/about/) , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

• Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-afap.pdf)

• Explore the additional perks of working at CSU here.

• For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

• Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Desired Start Date01/01/2025

Position End Date (if temporary)

To ensure full consideration, applications must be received by 11:59pm (MT) on12/11/2024

Description of Work Unit

The Facilities Management Finance and Accounting department is a unit within campus Facilities Management and exists to maintain and improve processes which protect the financial integrity of our departmental units. The mission of Facilities Management Finance and Accounting is to develop strong oversight and understanding of the departmental budget and construction related accounting activities to assist with the development of best practices which enable effective, accurate management of the financial policies, processes and activities.

Facilities Management Finance and Accounting provides oversight of 150 Facilities accounts, with over $100 million in operating costs, in the areas of budgets, accounting, financial management and reporting, university billings, department receivables, department internal financial control processes and procedures, financial instruction, and the department’s integrated workplace management system (AiM). We also provide services to the University community and non-University entities in the areas of billing, financial reporting, and real estate leases.

Reports are developed and distributed to several campus departments including the Budget Office, Business and Finance, VPUO , and the President’s Office for building costs, project costs, leases, student facilities fees, and budget book information to name a few. We pay, track, and report on university utilities for all campuses and extension offices throughout Colorado.

Position Summary

This hands-on position oversees all project accounting transactions and reporting within Facilities Management Operations. This involves reviewing and approving financial transactions, account reconciliations, journal entries, reporting, research, etc. At the same time, based on professional knowledge, experience, and discretion, this position must determine when current, proposed, or potential activities may trigger real or perceived fiscal integrity or misconduct and act to avoid possible problems. This position is responsible for interpreting, documenting, and overseeing procedural changes, including the rollout and presentation of all processes to the Facilities Management team. The position directly reports to the AVP of Facilities Operations and has dotted line reporting to the Division of University Operations Business Officer, for accounting-related issues only.

Required Job Qualifications

• Bachelor’s degree in Accounting or Finance

• 7 years of progressive professional accounting experience

• Three years of experience preparing financial statements

• Minimum three years of supervising staff

• Experience and working knowledge of accounting systems, and use of data mining tools

Preferred Job Qualifications

• Outstanding analytical abilities, including the use of statistical techniques, financial modeling, and data management.

• Strong communication skills

• Ability to work effectively in a team environment, as well as autonomously

• CPA or advanced degree with a concentration in finance, accounting or related field

• Advanced knowledge of Microsoft Excel, Microsoft Access, Integrated Work Management Systems

• Experience working with institutions of higher education or government agencies

• Experience working in large, diverse organizations

Diversity Statement

Personal or professional commitment to diversity and inclusion as demonstrated by persistent effort, active planning, allocation of resources and/or accountability for diversity and inclusion outcomes.

Essential Duties

Job Duty CategoryLeadership and Management

Duty/Responsibility

• Provide direct leadership, supervision, and management to the Finance and Accounting staff.

• Provide leadership to all other Facilities Management work units in accounting, budgets, and fiscal rules and procedures.

• Provide training and function as a resource to department staff. This includes implementing and presenting procedures and other information as necessary. Ensure compliance with state and CSU accounting rules and procedures.

• Manage the accounting work unit by establishing goals, setting priorities, allocating staff and monetary resources, developing policies and procedures, and implementing them.

• Develop job descriptions, recruit, hire, develop performance plans, mentor, and prepare evaluations for direct reports

• Develop job descriptions, recruit, hire, develop performance plans, mentor, and prepare evaluations for direct reports.

Percentage Of Time30%

Job Duty CategoryFinancial Management, Budgets, and Accounting

Duty/Responsibility

• Coordinate development for a $100 million dollar Facilities Management operation.

• Operational groups include Trades; Outdoor Services; Building Services; Utilities; Administration; and operations in leased buildings and/or P3 buildings (Public Private Partnerships). Review budgets, prepare financial reports, perform financial and operational analysis, make projections, and make changes as needed to prevent fund balance deficits or budget overages.

• Complete charge rate and budget development for all Operations accounts, updating business plans and related documents annually or as rates change.

• Oversee department billings, deposits, accounting transactions, fiscal management, and reporting.

• Develop internal financial control processes and procedures, financial instruction, and departmental financial account system maintenance. Develop and implement written procedures, including presentation to Facilities Management department personnel.

• Design ad hoc reports to reflect specific management concerns (variances, revolving fund profits or cash deficits, labor hours, work order activity, warehouse/stock analysis, building maintenance and operations costs, etc.)

• Ensure validity of Facilities Management accounting subsystems, ensuring validity and reconciliation of KFS with revenues and expenses in subsystems.

• Oversee the payment, tracking, and reporting of about $25M in University utilities, including electricity, water, sewer, natural gas, propane, steam, and chill water.

• Work with Business and Financial Services on various projects having complicated budgeting, funding, and reporting issues. Recommend changes to policies or procedures as needed to reflect changing goals or University needs. Function as department liaison for audit requests.

• Consult with and advise Budget, VPR , and VPUO on various cross-department projects. On-going projects include managing funding, expense, and reporting issues for campus stakeholders, Department of Safety and Risk Services agreements (e.g., Public Safety and Fire Operations), and other building lease agreements and MOU’s.

• Develop and oversee reporting of complex information and analysis regarding operational and building issues to consultants, APPA , the Facilities Management Associate Vice President, and other departments as requested.

• Public Private Partnership (P3)– work directly with P3 groups, including both internal and external stakeholders, to verify proper contractual calculations and contractual obligations. This includes annual CPI calculation, new space money requests, and proper reserve balance oversight.

Percentage Of Time70%

Application Details

Special Instructions to Applicants

To apply, please upload a cover letter that addresses the required and preferred job qualifications, a resume, and the contact information for three professional references.

CSU is committed to full inclusion of qualified individuals. If you are needing assistance or accommodations with the search process, please reach out to the listed search contact.

References will not be contacted without prior notification to candidates. Please note, applicants may redact information from their application materials that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

Search ContactMichelle Tate, Michelle.Tate@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,oeo@colostate.edu.

Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

References Requested

References Requested

Minimum Requested3

Maximum Requested3

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Cover Letter

• Resume

Optional Documents