Job Information
MACON COUNTY Administrative Assistant I - Macon County Public Health in Franklin, North Carolina
Position: Administrative Assistant I Department: Macon County Public Health County Position Number:511077 Grade: 23 Schedule: Monday through Friday, 8:00am to 5:00pm Salary:$33,268.04 Closing Date: June 21, 2024
General Definition or Description of Work: The position serves as an Administrative Assistant for the Office of the Health Director. Responsibilities include, but are not limited to assisting the Health Director by:
- Provides confidential executive level support in matters pertaining to: Personnelmanagement; development of policies and procedures; contract negotiations; meetingminutes; complaint resolution; employee payroll and legal proceedings.
- Manages schedules and maintains files for recurring meetings/conferences
- Scheduling and arranging meetings
- Makes travel arrangements and completes reimbursement forms/requests
- Composes/drafts: Contracts, memos, policies and procedures, and assorted othermaterials
- Monitors and coordinates the processing of Department contracts
- Assists with monitoring of Department productivity standards
- Assists with monitoring of Administrative Policy - maintains DepartmentAdministrative Policy Manual
- Interacts professionally with Board of Health, Board of County Commissioners,County Manager, other county department directors and community partners and/orstakeholders
- Serves as an Assistant Deputy Registrar for Vital Records for the agency
- Other duties as assigned by Health Director
General work hours are Monday through Friday 8 a.m. to 5 p.m. with some earlymorning or occasional evening and/or weekend work required to meet the public healthneeds of the community.
Qualification Requirements: To perform this job successfully, an individual must be able to perform each essentialfunction satisfactorily. The requirements below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable anindividual with disabilities to perform the essential functions.
Knowledge, Skills and Abilities:
- General knowledge of office management techniques;
- And ability to practice effectivecommunication techniques both orally and in writing;
- Effective supervisory practices andability to plan and supervise the work of others, if applicable.
- Ability to analyze andinterpret policy and procedural guidelines and to resolve problems and questions.
- Skill inorganizing work flow and coordinating activities.
Education and Experience:
- High school diploma or GED with four (4) years of experience in progressivelyresponsible secretarial or clerical/administrative/office management experience;
- ORcompletion of a two-year secretarial science or business administration program and twoyears of progressively responsible secretarial or clerical/administrative, officemanagement experience;
- ORcompletion of a four-year program in a college or universitypreferably with major emphasis on coursework in business administration, publicadministration, or other related field;
- ORan equivalent combination of training andexperience.
- Proficiency in using Microsoft Outlook, Word, Excel and PowerPointdesired.
HOW TO APPLY:
- Applicants must register with NCWorks at www.ncworks.gov .
- Please submit a PD-107 application, found online at www.maconnc.org
- Applications must include ALLvalid contact information.No applications are accepted at Macon County Human Resources
- Completed Applications may be submitted toMacon County NCWorksCareer Center, 5 West Main Street, Franklin, NC 28734 or e-mailed to: MaconCounty@ncworks.gov
MACON COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER/ADA EMPLOYER