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Job Information
University of Florida Administrative Assistant II - Early Steps in Gainesville, Florida
Administrative Assistant II - Early Steps
Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=532089&lJobSourceTypeID=796&sLanguage=en-us) Job no: 532089
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support
Department: 29090700 - MD-PEDS-DEI
Classification Title:
Administrative Assistant II
Job Description:
Data Entry, Internal Provider Claims
Verifies patient financial status to identify those enrolled in Florida Medicaid Managed Health Care system and Children’s Medical Services (CMS)
Assists with a follow-up to any charge entry or claims matching issues until resolution is reached
Follows the process set up by the National Center for Educational Statistics (NCES) program management team and Information Technology (IT) to implement the most efficient and effective method of data entry
Epic Billing
Check patient Medicaid information when needed to provide current information for billing
Provide backup for any registrations and/or guarantor accounts not set up
Work with Intake Coordinator and assistant to solve any issues with new patient accounts
Keep Early Steps EPIC Work Queues empty by checking on any errors, deleting duplicate entries, etc.
Submit and keep up with help tickets for any duplicate accounts or other errors encountered
Communicate with the Billing and Accounts Receivable (BAR) team as necessary for billing resolutions
Monitor and assist with any denied Medicaid Managed Care claims
As needed, support the review of targeted case management notes to ensure appropriate billable services and corresponding ICD-10 and CPT codes are used
Key charge data into the appropriate database. Responsible for clean claim submission, including working on any edits that may be encountered. Enter outpatient charges completely and accurately into the system
Assist in tracking down and ensuring that public and private funding sources have been exhausted before contracted dollars
Stay current with annual coding updates by attending periodic meetings, seminars, and classes, as well as reviewing publications to improve coding skills. Remain current on coding changes and become a master in these specialized areas of coding.
Florida Medicaid
Run monthly client reports to check on the Medicaid status of each client
Note any changes in Medicaid patients’ coverage (Managed Medical Assistance (MMA) switches, etc.) using monthly report
Update all changes to Medicaid coverage in ESDS and Epic
Keep track of termed dates, checking for reinstatement on a monthly basis
Verify coverage for staff and providers, as needed
Program Fiscal Activities
Travel and Expenses: Collect and process expense reports and note approvals and payments; keep updated in shared drive folders
Accounts Payables & External Claims Payments Backup: Processing invoices in myUFMarketplace
Purchasing Card (p-card) Holder & Reconciler: Process supply purchases and reconcile p-card charges
Credentialing
Liaison with UF Credentialing for service coordinators and direct service staff.
Back-up assistance with general fiscal & office duties: scanning, BDI entry, record requests, mail delivery, and distribution. Assist the intake team in entering patient information into EPIC and send the first contact letter.
Expected Salary:
$17.00 - $18.00 per hour
Minimum Requirements:
High school diploma or equivalent and four years of relevant experience.
Preferred Qualifications:
Knowledge of Individuals with Disabilities Education Act (IDEA), Part C Early Intervention
Working knowledge of child development, family dynamics, developmental disabilities, and factors that place infants/ toddlers at risk for developmental delays
Communication and interpersonal skills that are effective, respectful, and sensitive concerning a diverse and multicultural population of children, clients and co-workers
Strong computer skills - comfortable in using Microsoft Suite: Outlook, Excel, Word and PowerPoint and databases
Ability to function under pressure in a fast-paced human services environment
Must be capable of dealing with periodic cyclical workload pressures and levels of responsibility
Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.
The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.
This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.
This is a time limited position.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:No
Advertised: 24 Jun 2024 Eastern Daylight Time
Applications close: 30 Jun 2024 Eastern Daylight Time