Enable America Jobs

Senior Business Coordinator - EHS-Institutional Compliance

Galveston, Texas, United States

New

Clerical & Administrative Support

UTMB Health

Requisition # 2404421

Minimum Qualifications:

Bachelor’s degree or equivalent and 2 years of office-related experience.

Job Description:

To manage, coordinate, and directly support the administrative, business management, and/or staff activities within the Environmental Health and Safety department.

Job Duties:

This role will contribute to the Environmental Health and Safety department's mission of ensuring institutional safety and compliance. The position will involve coordinating and supporting administrative tasks essential to the department's operations.

• Records minutes of program, departmental and committee meetings and distributes as directed by supervisor.

• Ensures program and departmental meetings are supported by proceeding as directed by supervisor.

• Serves as departmental records coordinator to help ensure institutional records are retained according to institutional and departmental policy.

• Process employee and contractor badge access requests as the key control officer for the department.

• Coordinates and processes employee travel arrangements and reimbursements ensuring compliance with current UTMB Travel Guidelines.

• Process requisitions for routine, non-routine, and capital equipment purchases in accordance with current UTMB procurement rules and guidelines.

• Ensures that department employees adhere to timekeeping policies and procedures, and is responsible for addressing any discrepancies or issues.

• Coordinates and processes employee business expense reimbursements ensuring compliance with current UTMB policies and procedures.

• Creates, maintains, and manipulates databases and spreadsheets.

• Schedules, coordinates, and organizes appointments, meetings, and rooms.

• Coordinates meeting notifications and prepares agendas.

• Files process/area records, reports, correspondence, and other documents maintaining files in accordance with the current record retention schedule.

• Performs miscellaneous clerical tasks, such as making copies, filing, faxing information, and maintaining area bulletin boards.

• Sorts, stamps, and distributes incoming mail and prepares outgoing mail.

• Interacts with customers toward effective problem resolution and assists with questions regarding policies, procedures, and operations of the process or area.

• Adheres to internal controls and reporting structure.

• Performs related duties as assigned or required.

Work Schedule:

8am to 5pm, Monday through Friday.

Salary Range:

Actual Salary commensurate with experience.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Compensation