Job Information
Willamette Dental Payroll Administrator in Hillsboro, Oregon
Position Summary
The Payroll Administrator is part of the Payroll Team processing multi-state bi-monthly payroll. They will ensure accurate and timely processing of employee wages, benefits, and deductions, while also ensuring compliance with federal, state, and local payroll regulations. They will handle payroll-related inquiries, resolve any issues or discrepancies, and maintain payroll records. They will also collaborate with other departments to ensure seamless payroll operations. Strong attention to detail, analytical skills, and knowledge of payroll software and systems are essential for this role. This is a Hybrid position.
Essential Position Functions
Perform payroll processes such as preparing, input and processing to ensure accurate and timely multi state payroll processing for bi-monthly pay cycles and off-cycle pay requests using UKG Pro Payroll and Dimensions timekeeping system.
Troubleshoot timesheet problems and correct them for payroll processing.
Precise data entry of employee status changes, new hire and termination paperwork, and maintenance of personnel records.
Review and maintain PTO balances and coordinate any necessary changes.
Resolve questions and issues from managers, employees, and external parties in a polite and helpful manner.
Identify and handle employee overpayment discrepancies, handle overpayments and document.
Assist with payroll tasks such as quarterly taxes, balancing year-end W-2's and other regulatory agency payroll matter notices.
Perform a range of accounting level support for the accounting department.
Assist with identifying tax filing discrepancies to ensure accurate filing by UKG tax services.
Assist with previous quarters filed incorrectly, document amended returns to ensure accurate filings prior to UKG tax services.
Support and provide coverage of other payroll staff as needed.
Audit and reconcile a wide range of personnel actions and payroll documents.
Ad hoc reporting, analysis and Payroll projects as needed.
Maintain current knowledge of applicable state and federal wage laws. Ensure compliance with all state and federal wage and hour laws.
Maintain confidentiality in accordance with company policies, with respect to employee and other financial information.
Non Essential Position Function
- Additional duties as assigned.
Job Qualifications
Education and Experience
Bachelor's degree required in finance, accounting or business-related field and at least 3 years of inhouse payroll administration is required OR equivalent combination of education and experience which will provide the ability to perform the essential functions of the position.
Licenses, Certifications and Registrations
- Certified Payroll Professional (CPP)
Company Overview
Knowledge of:
2 or more years of experience with UKG PRO Payroll and WorkForce Dimensions Timecards strongly preferred
Understanding of internal controls framework.
Insurance/Health Care industries.
Employment taxes and understand employee and employer deductions.
Basic MS Office programs, effectively navigate HRIS systems, payroll and accounting software.
Skill In:
Excellent management, supervisory and customer service skills required.
Strong verbal and written communication skills.
Analytical thinking and detail oriented.
Ability to:
Identify and seek necessary information; proficient research skills.
Analyze time, manage tasks and meet deadlines.
Customer Service Skills
Detail oriented.
Ability to meet deadlines.
Mathematical skills.
Clerical skills.
Accounting skills
Ability to follow directions.
Physical Requirements:
The work is primarily performed while sitting and/or standing, but will require occasional walking, bending, stooping and carrying light items such as papers, books, or other supplies. The incumbent uses a computer and other standard office equipment to complete tasks. This position may be eligible for a Hybrid work schedule.
Willamette Dental Group is an equal opportunity employer.
We provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This job description is not meant to be an all-inclusive list of duties and responsibilities, but constitutes a general definition of the position’s scope and function in the company.
This position may be exposed to PHI in the course of his/her duties, and will handle protected information (PHI) in a manner consistent with the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
Education and Experience
Bachelor's degree required in finance, accounting or business-related field and at least 3 years of inhouse payroll administration is required OR equivalent combination of education and experience which will provide the ability to perform the essential functions of the position.
Licenses, Certifications and Registrations
- Certified Payroll Professional (CPP)
Essential Position Functions
Perform payroll processes such as preparing, input and processing to ensure accurate and timely multi state payroll processing for bi-monthly pay cycles and off-cycle pay requests using UKG Pro Payroll and Dimensions timekeeping system.
Troubleshoot timesheet problems and correct them for payroll processing.
Precise data entry of employee status changes, new hire and termination paperwork, and maintenance of personnel records.
Review and maintain PTO balances and coordinate any necessary changes.
Resolve questions and issues from managers, employees, and external parties in a polite and helpful manner.
Identify and handle employee overpayment discrepancies, handle overpayments and document.
Assist with payroll tasks such as quarterly taxes, balancing year-end W-2's and other regulatory agency payroll matter notices.
Perform a range of accounting level support for the accounting department.
Assist with identifying tax filing discrepancies to ensure accurate filing by UKG tax services.
Assist with previous quarters filed incorrectly, document amended returns to ensure accurate filings prior to UKG tax services.
Support and provide coverage of other payroll staff as needed.
Audit and reconcile a wide range of personnel actions and payroll documents.
Ad hoc reporting, analysis and Payroll projects as needed.
Maintain current knowledge of applicable state and federal wage laws. Ensure compliance with all state and federal wage and hour laws.
Maintain confidentiality in accordance with company policies, with respect to employee and other financial information.
Non Essential Position Function
- Additional duties as assigned.