Enable America Jobs

HR EMPLOYMENT ASSISTANT

POSITION DESCRIPTION

Reporting To: HR Operations ManagerVersion: August 2024

Function: Human ResourcesDepartment: Operational

Location: HawaiiScope: Hawaii

PURPOSE

As the HR Employment Assistant you will assist the HR Recruiter with staffing objectives by tracking status of applicants and conducting post-offer background checks on job applicants. Conducts conviction record checks for all promotions and coordinates scheduling of oral drug testing if applicable. Assists in the completion of onboarding paperwork.

KEY ACCOUNTABILITIES

Individual

• Process background check requests by obtaining federal, state and sex offender criminal records online.

• Conducts employment verification calls to previous employers for management position job offers.

• Coordinates drug testing for all management position job offers and promotions.

• Maintains the integrity and confidentiality of the background check files.

• Assists new hires with onboarding paperwork completion.

• Assists HR Recruiter in any tasks needed to meet staffing objectives.

Health and Safety - Self

• Take reasonable care for your own health and safety at work, and that your actions/omissions do not cause harm to any other person in the workplace (including, for example, co-workers and customers)

• Participate in creating and maintaining a safe and healthy work environment, particularly by complying with instructions, policies and procedures.

• Advise manager of any/all work related injuries, accidents, near misses and hazards or potential hazards (including any faults to equipment), and risks or potential risks to health and safety.

DECISION-MAKING

Owner

• Execution of background check process for all new hires/promotions

Influence

• Staffing objectives

  PARAMETERS FOR SUCCESS

Key Indicators

• Reporting timeliness

• Time to onboard

Key Interactions with Other Areas

• Area Coaches

• General Managers

• Operations

• Employment Administrator

DIMENSIONS

Role Level: TBC

Remuneration Banding / Career Level: TBC

Number of employees reporting directly: N/A

Number of employees in department/team: 7 approx.

COMPETENCIES + PROFESSIONAL JOB PROFILE

Competencies

• Ability to develop and maintain highly effective contacts, relationships and networks with individuals and groups inside and outside RBL

• An ability to respond quickly to demands, act independently and work under pressure

• Good written and oral communication skills

• An ability to maintain confidentiality and discretion in all dealings

• Strong interpersonal / relationship management skills

• Ability to be self-directed and motivated, demonstrating a proactive and innovative e approach with a high level of initiative.

• Ability to be self-directed and motivated, demonstrating a proactive and innovative approach with a high level of initiative.

  Professional Job Profile

  Qualifications

• • Minimum of a Bachelor's degree or equivalent in Human Resources or Business

  Business/Technical Skills

• Experience working in a Recruitment or HR team

• An understanding of employment-related legislation

• Proficient user of Microsoft Word, Excel and PowerPoint

• Ability to undertake and complete projects with minimal supervision

This Position Description summarizes the primary responsibilities of this role at the time of commencement. Various other responsibilities not listed here may also fall within the responsibility parameters of the position. From time to time and with the natural developments of business structure and practice, an employee may be required to perform additional or new responsibilities that fall reasonably within the expectations of this role. Any significant adjustments to role responsibilities will always be made after consultation with the employee.