Job Information
The City of Houston Administrative Associate in Houston, Texas
Administrative Associate
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Administrative Associate
Salary
$16.68 - $32.55 Hourly
Location
Houston
Job Type
Full Time
Job Number
34470
Department
HOUSTON POLICE DEPARTMENT
Opening Date
07/03/2024
Closing Date
7/9/2024 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEW
Applications accepted from: ALL PERSONS INTERESTED
Job Classification: ADMINISTRATIVE ASSOCIATE
Posting Number: PN# 34470
Division: RECORDS
Reporting Location: 1200 TRAVIS ST.
Workdays & Hours: VARIOUS *Subject to change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
Performs professional administrative tasks related to the implementation of policies and procedures in the assigned department.
RESPONSIBILITIES:
Compiles data for use in a variety of reports, surveys, inventories, and studies.
Composes, edits, and prepares correspondence, speeches, reports, directives, etc.
Maintains, prepares, revises, and disseminates department rules, regulations, policies, procedures, and other pertinent reference information.
Assists in department budget preparation and monitoring.
Assists in planning and implementing department sponsored activities and programs.
Coordinates special projects and conducts field investigations to evaluate project progress.
Provides technical guidance and assistance to clerical staff.
All duties and responsibilities may not be included in the above job descriptions.
WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc.
There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.
“Must be able to pass a criminal background check, obtain and maintain federally mandated security clearance where required.”
If applicable, the applicant’s past performance evaluations, past and present supervisory recommendations, and/or Internal Affairs complaint history will be reviewed and considered.
MINIMUM REQUIREMENTS
EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Business administration, Liberal Arts, or a related field.
EXPERIENCE REQUIREMENTS
No experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.
LICENSE REQUIREMENTS
None.
PREFERENCES
*Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. *
Preference shall be given to eligible applicants with current or previous Law Enforcement RMS experience
GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED
Department may administer skills assessment test.
SAFETY IMPACT POSITION NO
SALARY INFORMATION
Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.
Pay Grade 13
APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.
To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 713-308-1289.
If you need special services or accommodations, call 713-308-1289. (TTY 7-1-1)
If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
EOE – Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.
Benefits include:
• Medical
• Dental
• Vision
• Wellness
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 11 city holidays, plus one floating holiday
• Flexible schedules
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Healthcare Flexible Spending Account
For plan details, visit http://www.houstontx.gov/hr/benefits.html
01
What is the highest level of education you have obtained?
Less than a High School Diploma/GED
High School Diploma/GED
Associate's Degree
Bachelor's Degree or higher
02
Do you have a valid/current Commercial Driver's license?
Class A
Class B
Other
None of the above
03
Do you have experience with Law Enforcement (TTY) teletype messages?
Yes
No
04
If you answered that you have a college degree what was your field of study?
Business Administration
Liberal Arts
A related field of study
A non-related field of study
I do not have a degree
05
If you selected "a related field of study" or "non-related field of study", please indicate the degree you have obtained. ("See Resume" is not acceptable. If this statement does not apply to you, please type N/A.)
06
How many years of professional administrative work experience do you have?
Less than one year
1 year but less than 2 years
2 years but less than 3 years
3 years but less than 4 years
4 years or more
No experience
07
Work setting experience - Administrative Associate (Check all that apply and can be verified)
Perform clerical duties
Compile and maintain data
Use a professional tracking system
Create and maintain varying reports
Support team and supervisor when needed
No experience
08
Briefly describe your experience reviewing reports for missing and/or inaccurate information. Be specific. ("See Resume" is not acceptable. If this statement does not apply to you, please type N/A.)
09
Do you have professional administrative experience specifically in law enforcement?
Yes
No
10
If you answered "yes" to question #7, please describe your specific experience. ("See Resume" is not acceptable. If this statement does not apply to you, please type N/A.)
11
Please indicate your level of proficiency in Microsoft Office products (Word, Excel, PowerPoint, Outlook).
BEGINNER: Perform daily word processing tasks, enter and correct data, modify a workbook, format a Worksheet, creates a new e-mail message, checking e-mail.
INTERMEDIATE: Basic formatting and create a variety of templates, merges; manage table data, sort and filter merges, reply, forward, print and delete an e-mail message.
ADVANCED: Manage table data, sort and filter merges, advanced techniques for analyzing and manipulating data in Excel. delete e-mails from the Inbox, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar.
EXPERT: Produce table of contents, footnotes, endnotes, bookmarks, manage Macro commands, and create MS Excel applications, managing multiple calendars.
No Experience
12
Have you been tasked with the responsibility of training a new employee to support your job duties?
Yes
No
13
Describe your experience reviewing reports that require the upmost attention to detail. Be specific. ("See Resume" is not acceptable. If this statement does not apply to you, please type N/A.)
14
Do you have professional experience with assisting in department budget preparation and monitoring?
Yes
No
15
Please describe your professional experience assisting in planning and implementing department sponsored activities and programs. ("See Resume" is not acceptable. If this statement does not apply to you, please type N/A.)
16
Do you have professional experience with documenting the custody, control, and disposal of evidentiary items?
Yes
No
17
If you answered "yes" to question #14, please describe your professional experience with documenting the custody, control, and disposal of evidentiary items. ("See Resume" is not acceptable. If this statement does not apply to you, please type N/A.)
18
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Yes
No
19
Do you have experience with any of the following?
TCIC/NCIC
NIBRS
ARS/RMS
Open Fox
None of the above
20
If you selected one or more items from Question 17, provide specific details and dates about your experience for each item selected. If none, enter N/A.
21
Provide specific details about your professional work experience reviewing police reports for missing and/or inaccurate information. If none, enter N/A.
22
How many years of experience do you have performing law enforcement administrative duties?
No Experience
Less than 1 Year
At least 1 year but less than 2 Years
At least 2 years but less than 3 Years
3+ Years
23
This position requires professional administrative experience. Please select the experience that you have.
24
Describe your professional work experience having to meet productivity standards. If none, enter N/A.
Required Question