Consolidated Asset Management Services, LLC Receptionist in Houston, Texas

Job Descriptions:

Responsibilities

  • Respond to incoming company phone calls, transfer to appropriate individual, distribute messages as needed, interacting with customer, distributors and vendors, Greets, announces and verifies all guests.

  • Maintains regular consistent and professional attendance, punctuality, and personal appearance.

  • Manages, organizes, and updates relevant employee data and contact lists.

  • Picks up, sorts and distributes mail and deliveries on a daily basis.

  • Assists in administrative problem solving, program/project planning, development, execution of stated goals and objectives.

  • Coordinates meetings, program functions and /or special events, as appropriate.

  • Create, compose and edit administrative correspondence and documentation.

  • Maintains an in-house library of pertinent materials (e.g., publications and periodicals).

  • Monitors, reconciles, and assists with day-to-day administration of all areas, including, but not limited to, expense reports, travel arrangements, creating and maintaining files, etc.

  • Oversees and/or performs a range of diverse administrative activities for the department; serves as a central point of liaison with other areas and external constituencies in the resolution of a variety of day-to-day matters concerning all areas.

  • Prepare materials as required in advance of meetings and organize bi-weekly staff meetings.

  • Place orders for office, kitchen and food supplies.

  • Prepare PowerPoint presentations, EXCEL spreadsheets, etc.

  • Create company literature and other forms of communication.

  • Liaise with building management for minor office repairs, etc.

  • Performs other duties as deemed necessary.

Required Experience:

Requirements

  • High School Diploma required. Bachelor's degree a plus.

  • Requires at least 5+ years of administrative experience.

  • Proficient in Microsoft Office applications (PowerPoint, EXCEL, and Word) Adobe Creative Suite a plus.

  • Excellent organizational skills.

  • Solid verbal and written communication skills.

  • Ability to work for several individuals and as part of a team and take direction from various sources.

  • Excellent interpersonal skills, initiative, dependability and the ability to communicate with all levels in the organization as necessary.

  • Ability to handle multiple simultaneous, time-sensitive projects.

  • Ability to maintain confidentiality in all matters.

  • Excellent oral and written communication skills and above average interpersonal skills with team orientation essential.

  • Ability to prioritize, actively seek input, and problem solve.

  • Accuracy and attention to detail required.

  • Ability to successfully multi-task.

Keyword: Respond to incoming company phone calls, transfer to appropriate individual, distribute messages as needed, interacting with customer, distributors and vendors, Greets, announces and verifies all gue

From: Consolidated Asset Management Services, LLC