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Staff Analyst

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Staff Analyst

Salary

$70,226.00 - $80,909.92 Annually

Location

8000 N. Stadium

Job Type

Part Time 30

Job Number

33311

Department

Houston Health Department

Division

HHD - Administrative Services Division

Opening Date

05/09/2024

Closing Date

5/23/2024 11:59 PM Central

• Description

• Benefits

• Questions

POSITION OVERVIEW

Applications Accepted From: ALL INTERESTED PERSONS

PN:33311

Division: Chief of Staff

Section: OPS

Workdays & Hours: Monday - Friday 8am - 5pm*, PT 30

Subject to change*

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

• This role also serves to provide professional analytical, administrative and/or management systems services to the assigned program area.

Essential Functions:

• Prepares, edits and revises department/division correspondence; prepares, edits and revises procedures manuals.

• Plans, initiates, and implements programs and services to meet the immediate and long-range needs of HHD.

• Participates in special projects as assigned by the department/division head.

• May coordinate the planning, research, presentation, promotion, and evaluation of special programs such as grants.

• May guide, train or evaluate staff.

Responsibilities include:

• Investigates and makes recommendations for addressing issues of medium complexity and/or sensitivity

• May be assigned management responsibilities on a limited bases for certain functions, units or programs

• Compiles data, produces information and interprets results through conclusion or recommendation formulation. Develops reports, special documents or publications as assigned.

• Completes special projects as assigned, working on a wide variety of financial, administrative, professional, management and community issues and problems of simple to medium complexity

• Represents supervisor at meetings and functions generally to gather information

• Handles highly confidential information

• Prepares, edits, and revises department policy and procedure manuals. Responds to correspondence, requests for information, etc. as assigned by supervisor.

• May participate in the development of management and administrative policies, procedures and master plans with both short- and long-term objectives. Analyzes and reviews management practices and procedures and develops recommendations for improvement.

• Plans and schedules various projects related to assigned activities within the department

• Follows effective project planning methodology, standards and guidelines

• Research best practices and evidence-based programs and practices

• Develops and implements plans to execute planned programs

• Gathers and analyzes information to prepare regular project status reports

• Gathers, compiles, and analyzes data, produces information and interprets results to create reports

• Develops reports, special documents or publications as assigned

• Ensures that all project plans follow department and City policies

• Evaluates current procedures and recommendations for addressing issues of medium to high complexity and/or sensitivity

• Assigned management responsibilities on a limited bases for certain functions, units or programs. May also function as a lead.

• Completes special project as assigned, working on a wide variety of financial, administrative, professional, management, and community issues and problems of medium to high complexity

• Interprets administrative policies and overseas communication with department personnel regarding these policies

• Participates in evaluation and design of workflow, processes, various operations systems, etc.

• Assure that standards and tools developed are applicable to all programs and services are involved

• Work with program managers and subject matter experts within programs to assure best practice-programs and services are implemented

• Performs other duties and special projects as requested.

WORKING CONDITIONS

There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. The position is physically comfortable, the individual has discretion about walking, standing, etc.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS

Requires a Bachelor's degree in Business Administration, Public Administration or a field directly related to the type of work being performed.

Graduates degrees related to the type of work to be performed may substitute for the experience requirement on a year-for-year basis.

EXPERIENCE REQUIREMENTS

Three (3) years of professional administrative, financial or analytical experience related to the type of work being performed are required.

Professional experience related to the type of work to be performed may substitute for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None

PREFERENCES

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED

None. However, the Department may administer a skills assessment test.

SAFETY IMPACT POSITION:NO

If yes, this position is subject to random drug testing and if candidate is promoted into this position, he/she must pass an assigned drug test.

SALARY INFORMATION

SPECIAL FUNDED POSITION

Grants & Special funded positions are dependent upon continued available funds. If funding is no longer available, employee may be laid off or transferred. Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade 26

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-4882.

If you need special services or accommodations, call (832-393-4882). (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.

Benefits include:

• Medical

• Dental

• Vision

• Wellness

• Life insurance

• Long-term disability

• Retirement pension

• 457 deferred compensation plan

• Employee Assistance Program

• 10 days of vacation each year

• 11 city holidays, plus one floating holiday

• Flexible schedules

• Professional development opportunities

• Transportation/parking plan

• Section 125 pretax deductions

• Dependent Care Reimbursement Plan

• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes

• No

  02

  Please select the scenario that best describes your education as it pertains to this position.

• High school diploma /GED

• Associates degree in Business Administration, Public Administration or a field directly related to the type of work being performed

• Bachelor's degree in Business Administration, Public Administration or a field directly related to the type of work being performed

• Master's degree or higher in Business Administration, Public Administration or a field directly related to the type of work being performed

• None of the above

  03

  How many verifiable years of professional administrative, financial or analytical experience do you have?

• Less than 1 year

• Up to 1 year

• 1 year but less than 3

• 3 years but less than 5

• 5 years but less than 7

• 7 or more years

• No experience

  04

  How many years of professional administrative supervisory experience do you have?

• 6 months

• At least 1 year

• More than 1 year but less than 3 years

• More than 3 years but less than 5 years

• More than 5 years but less than 7 years

• 7 or more years experience

• No experience

  05

  Previous administrative experience (check all that apply)

• Supervise and coordinate all

• Support, develop, manage relationship with a broad network

• Prepare and submit program reports, budget adjustments, program evaluation, etc.

• Compliance with policies and procedures in accordance with local, state and federal regulations.

• Oral and written communications skills

• None of the above

  06

  Do you have a valid/current driver's license?

• Yes

• No

  07

  How many years' experience do you have in government procurement?

  08

  Have you ever worked for the Houston Health Department?

• Yes

• No

  09

  Describe your relevant experience gathering, compiling, and analyzing data, producing information and developing policies, procedures, and recommendations?

  10

  Describe your relevant experience improving programs, practices, or processes?

  11

  Which of the following best describes your professional experience in project planning and development?

• Less than four (4) years' experience

• Four (4) years' experience

• Five (5) years' experience

• Six (6) years' experience

• More than six (6) years' experience

• I have no related experience

  12

  What is your level of proficiency in Microsoft Excel?

• Basic Microsoft Excel: Open files and use page setup, enter, correct, and save data, use the menu commands, format cells, rows, and columns, understand navigation and movement techniques, use simple arithmetic functions in the formulas, access help, modify a database and insert data from another application, print worksheets and workbooks.

• Intermediate Microsoft Excel: Create, modify, and format charts, use graphic objects to enhance worksheets and charts, filter data and manage a filtered list, perform multiple-level sorting, use sorting options, and design considerations, use mathematical, logical, statistical, and financial functions, group and dissociate data and perform interactive analysis, create and modify some Macro commands.

• Advance Microsoft Excel: Customize the work area, use advanced functions (Names, VLOOKUP, IF, IS), work with Pivot Tables, use spreadsheet Web components, manage Macro commands: concepts, planning, operations, execution, modification, interruption, use personalized toolbars, perform some programming in VBA.

• None of the above

  13

  Describe your experience assisting with developing administrative procedures and policies.

  Required Question