Job Information
Middlesex Water Company Payroll Administrator III Part Time in Iselin, New Jersey
Are we RIGHT for you?
The word RIGHT stands for what we VALUE: Respect, Integrity, Growth, Honesty and Teamwork.
Why join our team?
Middlesex Water Company (NASDAQ:MSEX) has been an industry leader since 1897. We promote professional and personal development in a work environment that is supportive and responsive. We understand the importance of our services and the individuals who uphold our reputation.
Joining our team means that you have a multitude of benefits that support you in and out of the workplace such as- full medical, dental, and vision benefits, 401k, paid time off, tuition assistance, learning and development opportunities, employee assistance program, and more. To learn more, please visit www.middlesexwater.com
Job Summary:
Assist the Payroll Administrator with processing Middlesex Enterprise payroll, Board of Directors fees, supplemental pension payments, as well as one-time payroll events such as holiday gift, replacement checks, etc., as needed throughout the year. The successful candidate will be passionate about supporting and driving the Company’s Values, RIGHT: Respect, Integrity, Growth, Honesty and Teamwork.
Work Performed:
Bi-Weekly:
Review time classification on WAM employee timesheets (Functions/Work Orders, vacation, sick time, etc.) using Crystal Reporting and coordinate bi-weekly payrolls with ADP (payroll hours and employee information into ADP system) for MWC, TUI, and WMES to insure timely distribution of payroll.
Record and process garnishee deductions, 401K loans, 401K contributions and state and federal deductions.
Process new hires, terms, rate increases-calculating retros.
Prepare payroll journal entries and cash requirement reports.
Maintain Infolink in ADP.
Check Cash Flow for MWC Payroll Bank and TASC Bank Rec daily.
Complete WAM posting of timesheets.
Monthly:
Preparation of journal entries using data in spreadsheet.
Transportation expense distribution
Payroll taxes
Pension payroll
Board fees
Capitalized benefits
Min Cap
Payroll accrual
Transmit Board, and SERP payroll monthly.
Assist Accountants with general ledger analysis of payroll related accounts.
Prepare related miscellaneous reports (stock, O/T analysis, 401(k) reports, time off, headcount, Labor Reports, etc.).
Balance Sheet Analysis for Voluntary Life/Independent Life/Disability Buy Up/Stock Plan/Accrued Payroll and Taxes MWC & TUI.
Annually:
Prepare annual W-2s for distribution.
Prepare year-end summary of payroll costs for transmittal for Pension Plan and post-retirement plan.
Update all benefit deductions for employees for the first payroll in January.
Assist Legal/Risks Department with Workmen’s Comp Audit.
Other:
Maintain weekly hours and earnings calculations for AWWA and Bureau of Labor Statistics reports.
Assist in data requests for rate cases.
Record and prepare other payroll data as needed.
Set up new companies in WFN with ADP when required.
Attend ADP Webinars to keep up with changes and updates in processing payroll.
Assist as needed on requests from external auditors related to quarterly reviews, annual audit and Sarbanes Oxley compliance.
Assist on all ERP related implementations/updates, including testing.
Assist Accounting Manager, Assistant Controller, Controller and CFO on ad hoc requests as required.
Qualifications:
High School diploma.
Six to eight accounting credits preferred.
2-3 years of payroll experience.
Proficiency with Microsoft Office (Word, Excel, Outlook) and automated timekeeping/accounting systems.
ADP Workforce Now payroll or related third party system.
Physical Requirements:
This position requires constant operation of a computer and other office equipment such as printers, copiers, calculators.
Must have the ability to visually inspect and review hard copy and online documents.
Must be able to communicate, detect, converse with, discern, convey, express oneself, discuss and exchange information.
Use written, verbal and audio communication and information sources.
Must be able to occasionally move about inside the office and use stairs to access file cabinets, office machinery, etc.
Must be able to remain in a stationary position 50 % of the time.
Candidates must possess authorization to work in the United States.
Middlesex Water Company and its' subsidiaries are an Equal Opportunity Employer.
Candidates must be able to pass a drug screen, pre-employment physical, background check, and have a valid driver’s license in good standing.
No phone calls please. We thank all applicants in advance for their interest; however, only those applicants who are being considered for the position will be contacted.